East Alton Public Library District

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April, 2011

April 21, 2011

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, P. Shoemaker, B. Werts and V. Long Absent J. Podesva and E. Long. Also present was the Director, Richard Chartrand. 5 present, 2 absent. Quorum established. E. Long joined the meeting at 7:05.                                                                                                    Motion: Wiegand                     Second: V. Long                               Change order of business to present Audit Report before public comments.                                                                                     Roll call vote: Wiegand, aye; E. Long, aye; V. Long, aye; Werts, aye; Shoemaker, aye; Hierman, aye. 6 ayes, no nays, 1 absent. Motion carried.                                                                                     Ron Carnes present the audit report.                  

MINUTES

Motion: Werts       Second: E. Long                                               To approve the minutes of the February 17, 2011 board meeting.     Roll call vote: Werts, aye; E. Long, aye; V. Long, aye; Wiegand, aye; Hierman, aye; Shoemaker, aye.  6 ayes, no nays, one absent. Motion carried.                                         

PUBLIC COMMENTS

  Larry Thatcher

FINANCE

The financial statement was discussed.                                            Motion: Shoemaker          Second: Wiegand                                            To approve wage and expenditures as presented for March and April, 2011.                                                                                              Roll call vote: Shoemaker, aye; Wiegand, aye; E. Long, aye; V. Long, aye; Hierman, aye; Werts, aye.  6 ayes, no nays, one absent.  Motion carried.

DIRECTOR’S REPORT

1.      We have received notification that our annual per capita grant has been awarded in the amount of $15, 138.12. God only knows when the money will actually be disbursed.

2.      Ron is supposed to be at the board meeting in April. I no longer promise his attendance.     

3.      This is the reorganization meeting, the agenda is long and under new business is a resolution for continuing legal representation for the Olin assessment challenge.     

4.      Due to our high delivery volume we will continue to have 5 days per week delivery. Our weekly average delivery     volume for FY 2010 was 1,386 items.     

5.       A big thank you to Charlotte for the Easter display items.     

6.      The April Book Club selection is “Sarah’s Key” by Tatiana deRosney. A novel set in France during the Nazi occupation.   

7.      Forms related to the Olin tax assessment for property     parcels included in the library district were sent to the   attorney.   

8.      Jocie has completed all the required course work for a Bachelor of Science in Organizational Leadership from Greenville College. Graduation will be May 2011.    

9.      Budget:                                                                                    The 2010 assessed valuation is    143,551,178                         The 2009 assessed valuation was 147,346,025                            Decrease of                                       3,794,847                          In the May board packet you will receive a proposed    increase in fines and fees to make up the shortfall in revenue. I am recommending no staff raises. I will come up with the revenue to replace the 20 something year-old leaking roof  over the original section of the building as a Life, Health and Safety issue. With this exception the budget will be revenue neutral.

10.  Youth Services: Family movie night in March was the new release “Megamind”. Fourteen were in attendance. Story    time themes for March were: Women’s history month;    March winds; kites, St Patrick’s Day; cocoons, butterflies     and signs of spring. We met in Granite City at the main   library for the March SWAYS meeting. The primary focus  was the summer reading program. Guest children’s author, Debbie Morris read her new book “Here I am…Look at Me”. She donated a copy of her book to the collection. I have finalized the performers and dates and am working on the additional crafts and activities for the summer reading program.    

           
   
                                                                                         

OLD BUSINESS

NEW BUSINESS

SINE DIE ADJOURNMENT

There being no further business, the meeting adjourned at 7:38 p.m.