East Alton Public Library District

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April, 2013

April 18, 2013

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, Beverly Werts, and Eileen Long. Also present was the Director, Richard Chartrand. Absent were Van Long and Larry Thatcher.  5 present, 2 absent. Quorum established.                                                                                         

PUBLIC COMMENTS

APPROVAL OF MINUTES

            Motion: Podesva                Second: Werts                            Approve the minutes of the March 21, 2013 board meeting.          Roll call vote: Podesva, aye; Werts, aye; Wiegand, aye; Hierman, aye, E. Long, aye. 5 ayes, no nays, 2 absent. Motion carried. 

CORRESPONDENCE

 Letter from the offices of the Secretary of State about the library
 being awarded a Per Capita grant. (March 25th)                              

FINANCE

            Motion: Werts          Second: E. Long                              Approve wage and expenditures as presented for April 2013.                                                                                          Roll call vote: Werts, aye; E. Long, aye; Wiegand, aye; Podesva, aye, Hierman, aye. 5 ayes, no nays, 2 absent. Motion carried.        
                                 

DIRECTOR’S REPORT

1.      The Board reorganization will be at the May meeting. 

2.      The last day for taxes was Tuesday, April 9th.         

3.      Notification has been received from the State Library that we were awarded the Per Capita grant for 2012. The amount is $12,516.78. 
   

4.      Kevin has been accepted to SIUE for the fall semester.          

5.      On April 8th a replacement tax check was distributed in the amount of $19,500.00.             

6.      The roof is shot. Andy is getting new estimates. We cannot
wait for the state to approve a grant much less reimburse us.        

7.      The change to Polaris ® from Millennium ® occurred on April 8th. We are coping with the bugs.             

8.      Tanna has been making changes to the website to access Polaris from the web. She is doing a great job.               

9.      Karla and Natalie are still shifting in the fiction.              

10.  I would like to thank all of the staff members for their patience, hard work, and willingness to learn this new software.        

11.  Youth Services: Family movie night featured the new release
“Rise of the Guardians”. It seemed to be a well-liked movie. There were 14 in attendance. This may be my last family movie night for several months due to the upcoming family movie matinees that I will be showing during summer reading club.
The SWAYS meeting was held at the Freeburg Public Library. This year’s summer reading program ideas were discussed. The theme is “Have Book Will Travel.” Some ideas discussed were advertising, sponsors, decorating, and crafts.
Story time themes for the month of March were Dr. Seuss birthday, St. Patrick’s Day, Earth Day, and Easter. Craft
activities were making “Cat n the Hat” hats and pictures, shamrock magnets, save the planet (go-green) posters with stickers, and Easter weaving mats and Easter scenes using colorful foam designs. I had morning and afternoon Easter egg hunts in the library. The kids always enjoy finding candy filled eggs. My parents and a few grandparents provided special
Easter treats for the children. All 24 children who signed up for
this event showed. The afternoon session is thriving as well.
I’m averaging around 12 in the am and 12 in the pm. It’s great getting new children and families because some of my kids will be going to kindergarten next year.         
Submitted by: Maury Reynolds

OLD BUSINESS

NEW BUSINESS

ADJOURNMENT             There being no further business, the meeting adjourned at 7:17 pm.