East Alton Public Library District

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April, 2014

April 17, 2014

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 7:18 p.m., by President, Sally Hierman at the library. Those in attendance were Charlotte Wiegand, Jerome Podesva, and Beverly Werts. Larry Thatcher, Eileen Long, and Van Long did not attend. Also present was the Director, Richard Chartrand. 4 present, 3 absent. Quorum established.                                                                                         

PUBLIC COMMENTS

                                          None

APPROVAL OF MINUTES

             Motion: Wiegand               Second: Podesva                            Approve the minutes of the March 20, 2014 board meeting.          Roll call vote: Wiegand, aye; Podesva, aye; Hierman, aye, Werts, aye. 4 ayes, no nays, 3 absent. Motion carried. 

CORRESPONDENCE

                        Community Hope Center letter (‘thank you’)
                        concerning the food drive donations  

FINANCE

            Motion: Werts          Second: Wiegand                                 Approve wage and expenditures as presented for April 2014.                                                                                          Roll call vote: Werts, aye; Wiegand, aye; Hierman, aye; Podesva, aye. 4 ayes, no nays, 3 absent. Motion carried.                           

DIRECTOR’S REPORT

1.      Tax service ended on April 8th. The computers will be removed the following week.  

2.      The Book Club selection for this month is “One Summer: America 1927” by Bill Bryson.               

3.      If you don’t want to mail the statement of Economic Interest
give it to David. He will collect them and send them in.             

4.      The e-book transition from Overdrive to 3M took place April
1st. We were able to join the first group. There is a handout
sheet in the board packet.                       

5.      Our current library automation vendor (Polaris) has been sold
to our previous automation vendor (Innovative). I don’t know what the outcome will be but at some point in the future we
will migrate to some sort of hybrid product.               

6.      Joe Brown is back volunteering to fulfill his scholarship requirement.          

7.      As mentioned last month we are shifting to Charter for phone service. Our phone system is from 1988/89 and will not work with Charter. A new phone system was ordered from Phone Masters in Wood River. Cost is approximately $2,100.00. The voice, fax, and fire/burglar alarm all work through the 2 phone lines. The changeover is scheduled for April 11th.                

8.      Under New Business we need to appoint a secretary pro-tem.                   

9.      We are in receipt of a replacement tax check in the amount
of $20,574.59.   

10.  Youth Services: Family movie night had a small attendance.
The movie shown was “Cloudy with a Chance of Meatballs
2”. It seemed to be enjoyed by the small group. Next month
I will be showing Disney’s “The Pirate Fairy”. Story time
themes for March were bees, bugs, St. Patrick’s Day,
caterpillars, and butterflies. Coordinating crafts were bee
and bug magnets, St. Pat lucky doorknob hangers,
colorful caterpillar stick puppets, and butterfly wings. All
the crafts made were lots of fun, especially the caterpillar
puppets.
SWAYS this month was held at the Morrison-Talbot library
in Waterloo. Our focus was on the Summer Reading Club.
Some craft ideas included making dog and cat treats and
toys then donating them to an animal shelter or rescue
organization. We will be sponsoring the Riverbend Humane
Society located between Godfrey and Jerseyville. They have
a resale shop called Nancy’s Fancies in East Alton. So it’s
great that our summer reading club will get to learn about
animal rescues, pet adoptions, and K-9 dog operations. This
is a great theme to coordinate public libraries and patrons
with community concerns and events. Next meeting will be
held in Freeburg.
Preparations are being completed for two upcoming annual events at Roxana High School and at Eastwood Elementary.
I will be maintaining a booth at both schools representing the
youth services.          
Submitted by: Maury Reynolds

OLD BUSINESS

              
                                      None   
          

NEW BUSINESS

                 
             Motion: Werts               Second: Hierman                            Approve the appointing of Charlotte Wiegand as the
secretary pro tem.           
Roll call vote: Werts, aye; Hierman, aye; Podesva, aye,
Wiegand, aye. 4 ayes, no nays, 3 absent. Motion carried.                                                                             

ADJOURNMENT   There being no further business, the meeting adjourned at 7:45 p.m.