East Alton Public Library District

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April, 2016

April 21, 2016

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 6:04 p.m. by President Sally Hierman at the library. Those in attendance were C. Wiegand, J. Richie, J. Bricker, L. Silkwood and M. Funke. Also present was the Director, Richard Chartrand. B. Werts was absent. 6 present, 1 absent. Quorum established. Also in attendance was Adam Harris.

 

 

PUBLIC COMMENTS

                 

                 None   

 

             

     

APPROVAL OF MINUTES

            Motion: Funke        Second: Wiegand                           Approve the minutes of the March 17, 2016 board meeting.              Roll call vote: Funke, aye; Wiegand aye; Hierman, aye; Richie, aye; Bricker, aye; Silkwood, aye. 6 ayes, no nays, 1 absent. Motion carried.

 

 

CORRESPONDENCE

 

·        Rosalie Pingolt Obituary

·        Tax Objection Notification

·        Per Capita Grant Award Notice

·        B. Werts Resignation Letter

 

 

FINANCE

            Motion: Funke          Second: Silkwood                              Approve wages and expenditures as presented for April 2016.                                                                                          Roll call vote: Funke, aye; Silkwood, aye; Wiegand, aye; Bricker, aye; Richie, aye; Hierman, aye. 6 ayes, no nays, 1 absent. Motion carried. 

 

 

 

 

 

 

DIRECTOR’S REPORT

1.      Statement of Economic Interest forms were electronically transmitted. They are due by May 1st. Please give a copy of the filing certificate to the library.

2.      We will be hosting the monthly Library Director’s meeting on April 28, 2016 at 1:00 PM.

 

3.      The Per Capita Grant was awarded in the amount of $9,388.95. Awarded is not disbursed.

 

4.      The annual property tax exemption for the library building was sent to the Board of Review.

 

5.      All requested documents were transmitted to the Illinois Department of Human Rights

 

6.      The trustee resignation and an appointment of new trustee is included on the agenda.

 

7.      I am requesting that I be allowed to redeem 1000 hours of accumulated sick leave. This should stop any further controversy.

 

8.      The Cloud Library (ebooks) annual agreement has been renewed for FY 16/17. The cost is $617.50.

 

9.      I picked up the first load of donated shelving from the O’Fallon Library. I will need to get a pickup and helpers for the next batch.

 

10.  I will be having eye surgery on May 12. I will be out of commission that weekend. The following weekend I need to be in Iowa.

 

11.  $20,000.00 was transferred from the General Fund into the checking account.

 

12.  Tax Service ended on April 12. Over 350 people received help. This is an all-time high.

 

13.  Cameron will be getting married on May 21st. He will be off work the following week for the Florida honeymoon.

 

YOUTH SERVICES REPORT

APRIL 2016

Family movie night for March had 13 in attendance.  It was well attended by my regular movie watchers plus a few new families.  Next month the new release “The Peanuts Movie” will be the featured family movie.

Story time themes and coordinating crafts for March were celebrating Dr. Seuss’ 112th birthday, Mercer Mayer “little critter series” day, St. Patrick’s Day, Easter, and pajama day.   Coordinating themed crafts were making original “cat in the hat” striped top hats, “little critter” paper dolls, rainbow necklaces & rainbow binoculars, dying Easter eggs, and painting a picture of his/her bedroom with their favorite good night book.  Fun—the children wore their pj’s to the library!

We had our annual Easter egg hunt in the library with fifteen in attendance.  They thoroughly enjoyed scampering around finding hidden plastic eggs in the stacks.  A week following-some staff members and patrons found 5 filled eggs that were not discovered by the kids!

The SWAYS meeting in March was at the Mascoutah Public Library.  Summer reading ideas were shared.  Most of the libraries are using the ILA theme “Read for the Win” with a sports theme attached.  I am using the read for the win theme with a spin with superheroes instead of sports.

Shared ideas were kickoff party ideas with hot dogs, ice cream, etc., field trips, scavenger hunts, and sports events.  I will be having our annual pizza party finale, our successful scavenger hunts both in the library and around town, and working on superhero dress-up events.

 I will initiate a service project for our community & neighborhood.  They can be a “superhero” in donating nonperishable food items or pick up litter.  This is strictly volunteer.  But each child participating (with parental support) will earn tickets for special prize drawings.  Not only will the child earn rewards but a local food bank will benefit.  Next month SWAYS meeting is in East St. Louis.

Next month I will attend Eastwood Elementary’s “Family Read Night” program.  I always look forward to their event and appreciate the invite. 

Submitted by Maury Reynolds.

OLD BUSINESS

 

                            None

 

 

 

NEW BUSINESS

            Motion: Funke          Second: Richie                                

Accept the resignation of Trustee Werts.                                                                                         

Roll call vote: Funke, aye; Richie, aye; Wiegand, aye; Bricker, aye; Silkwood aye; Hierman, aye. 6 ayes, no nays, 1 absent. Motion      carried. 

 

            Motion: Wiegand         Second: Richie                                

Declare Trustee Vacancy.                                                                                         

Roll call vote: Wiegand, aye; Richie, aye; Funke, aye; Bricker, aye; Silkwood aye; Hierman, aye. 6 ayes, no nays, no absent. Motion    carried. 

 

            Motion: Funke              Second: Silkwood                                

Appoint Adam Harris as a Trustee.                                                                                          

Roll call vote: Funke, aye; Silkwood, aye; Wiegand, aye; Bricker,

aye; Richie aye; Hierman, aye. 6 ayes, no nays, no absent. Motion  carried.

Adam Harris was sworn in at 6:25 P.M.

 

             Motion: Richie             Second: Bricker                                

Appoint Loretta Silkwood as Vice President of the Board.                                                                                         

Roll call vote: Richie, aye; Bricker, aye; Funke, aye; Harris, aye; Silkwood aye; Hierman, aye; Wiegand, aye. 7 ayes, no nays, no absent. Motion carried. 

 

             Motion: Richie             Second: Funke                                

Approval for Director to redeem 1000 hours of compensated absence.                                                                                         

Roll call vote: Richie, aye; Funke, aye; Wiegand, aye; Bricker, aye; Silkwood aye; Hierman, aye; Harris, aye. 7 ayes, no nays, no absent. Motion carried.

 

 

ADJOURNMENT             There being no further business, the meeting adjourned at 6:43 pm.