East Alton Public Library District

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April, 2017

April 20, 2017

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 6:05 p.m. by Sally Hierman at the library. Those in attendance were C. Wiegand, J. Richie, J. Bricker, M. Funke, L. Silkwood, and A. Harris. Also present was the Director, Richard Chartrand.

7 present, 0 absent. Quorum established.

 

 

PUBLIC COMMENTS

                  None   

 

             

 

 

     

APPROVAL OF MINUTES

            Motion: Funke       Second: Silkwood                            Approve the minutes of the March 16, 2017 board meeting.              Roll call vote: Funke, aye; Silkwood, aye; Richie, aye; Hierman, aye; Bricker, aye; Wiegand, aye; Harris, aye. 7 ayes, no nays, 0 absent.                                                                                         Motion carried.

 

 

CORRESPONDENCE

·         Resignation of David Kosmen

·         FY2017 Per Capita Grant

    

 

 

FINANCE

 

 

            Motion: Funke          Second: Wiegand                              Approve wages and expenditures as presented for April 2017.                                                                                          Roll call vote: Funke, aye; Wiegand, aye; Richie, aye; Bricker, aye; Silkwood, aye; Hierman, aye; Harris, aye. 7 ayes, no nays, 0 absent.                                     Motion carried.

 

 

 

 

 

 

DIRECTOR’S REPORT

1.     This is the month for board reorganization. There will be many items pertaining to this on the agenda.

2.      I completed the “Certificate of Status of Exempt Property” for the library grounds and building.

3.      Volunteer hours worked in March

Rich – 86.5

Will -  45

Starting in April, Will is here

Monday-Friday 11AM – 2 PM

4.      The Book Club selection for April is Jodi Picoult’s “Sing You Home”. A book that asks the question, what exactly constitutes a “family”.

5.      The annual Per Capita grant has been awarded in the amount of $9,457.04. The actual disbursement is questionable.

6.      David Kosmen is leaving us. His last day will be April 29, 2017. This is on the Agenda as “New Business”. We will do some staff juggling.

7.      Income tax service ended on April 11.

There seemed to be fewer problems than usual.

8.      Centerville Public Library is no longer a member of the library system.

9.      The new computer for the circulation desk is on order.

10.  Max will be taking the summer off. Chris will be working extra.

YOUTH SERVICES REPORT

April 2017

Family movie night for March was Disney’s new release “Moana.”  Great turn out again for the family movie night.  I decided to give special snacks this month with each child receiving a lunchable instead of popcorn…to reward my regular attendees who help support this outreach.  In April, I will be showing “Sing”.

 Story time themes for March were celebrating Dr. Seuss 113th birthday, St. Patrick’s Day, lady bugs, and windy cities.  Coordinating crafts were Dr. Seuss collages of “Green Eggs and Ham” and “Put me in the Zoo.”  St. Patrick’s is always fun with our green crafts of hats and leprechauns.  Extra treats were serving green jello and juice and finding “gold coins.”  Lady bug lacing cards and magnetic lady bug foam cutouts were another craft.  In our windy city theme, we made lions and lambs crafts…referring to “in like a lion-out like a lamb.”

The SWAYS meeting in March was held at the Collinsville Public Library.  Many libraries are doing video gaming with Xbox, play stations, or Wii for elementary and middle school kids.  I contacted Pat Minogue, Assistant Director/Youth Programmer of Parks & Recreation for the E. Alton Rec. Center.  The Rec. Center has an actual gaming room, and I will be able to use their resources should I have a “game night”. Many ideas for summer reading programming.  I am leaning toward the designing/creating theme.  Next month the SWAYS meeting will be in Belleville.

I have had several meetings with Pat, and I am excited to partner with the Rec. Center for future youth programming events.  Our first will be with their annual Easter Egg Hunt.  I will be coordinating the craft event of decorating eggs at the center in April.  We will have future opportunities to work together.  My goal is to bring new children and families into our library.  Children are our future. 

Pat will also be helping me with the summer reading program finale.  I will be having the finale at Van Preter Park this year.  Since the Rec. Center has great attendance, I am looking forward to our joint ventures.    

“Read Aloud 15 Minutes—Every child.  Every parent.  Every day” campaign is spreading within my story time families.  My goal is spread this news to the elementary school when I will be in attendance at their Family Read Night in May. 

I will be conducting some science experiments within and out of the summer reading program.  With the solar eclipse coming in August, these activities that I reviewed with StarNet (science technology activities & resources for libraries) will provide a fun, learning atmosphere.  It has great, thorough programming ideas just for us (library).  I have ordered special eclipse viewing glasses that will be needed to view the eclipse. 

Submitted by Maury Reynolds

DISCUSSION

·         IMRF

 

OLD BUSINESS

       None

 

NEW BUSINESS

            Motion: Harris        Second: Bricker                                

Election of Officers:

President – Margaret Funke

Vice President – Loretta Silkwood

Treasurer – Judith Richie

Secretary – Charlotte Wiegand

Roll call vote: Harris, aye; Bricker, aye; Wiegand, aye; Funke, aye;

Richie, aye; Hierman, aye; Silkwood, aye. 7 ayes, no nays, 0 absent.                                             Motion carried.

 

            Motion: Hierman          Second: Richie                                        Set Time and Date of Board Meetings 5:45pm (Ordinance 2017-01).                                                                                          Roll call vote: Hierman aye; Richie, aye; Funke, aye; Bricker, aye; Silkwood, aye; Wiegand, aye; Harris, aye. 7 ayes, no nays, 0 absent.                                     Motion carried.

 

            Motion: Silkwood          Second: Richie                                        Honor all outstanding contracts and obligations.

Roll call vote: Silkwood, aye; Richie, aye; Funke, aye; Bricker, aye; Hierman, aye; Wiegand, aye; Harris, aye. 7 ayes, no nays, 0 absent.                                     Motion carried.

 

            Motion: Hierman          Second: Wiegand                                       Set depository as Liberty Bank.                                                                                          Roll call vote: Hierman aye; Wiegand, aye; Funke, aye; Bricker, aye;  Silkwood, aye; Richie, aye; Harris, aye. 7 ayes, no nays, 0 absent.                                     Motion carried.

 

          Motion: Wiegand          Second: Harris                                        Set Approve the resignation of David Kosmen effective April 29, 2017.                                                                                          Roll call vote: Wiegand aye; Harris, aye; Funke, aye; Bricker, aye;   Silkwood, aye; Hierman, aye; Richie, aye. 7 ayes, no nays, 0 absent.                                     Motion carried.

 

ADJOURNMENT             There being no further business, the meeting adjourned at 6:40 pm.