East Alton Public Library District

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August, 2011

August 18, 2011

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:05 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, E. Long, V. Long, J. Podesva. Also present was the Director, Richard Chartrand. B. Werts and L. Thatcher were absent. 5 present, 2 absent. Quorum established.                                                                                                  

MINUTES

Motion: E. Long                      Second: Podesva                                              To approve the minutes of the June 16, 2011 board meeting.     Roll call vote: E. Long, aye; Podesva, aye; V. Long, aye; Wiegand, aye; Hierman, aye.  5 ayes, no nays, 2 absent. Motion carried. B. Werts joined the meeting at 7:08.                                         

CORRESPONDENCE

Larry Thatcher’s letter to the editor of The Telegraph.   

FINANCE

  Motion: Podesva         Second: Wiegand

Approve wage and expenditures as presented for July and August, 2011.                                                                                                 Roll call vote: Podesva, aye; Wiegand, aye; Hierman, aye; E. Long, aye; Werts, aye; V. Long, aye. 6 ayes, no nays, 1 absent. Motion carried.                                          

DIRECTOR’S REPORT

1.      There was no quorum for the July board meeting.

2.      The levy ordinance has been prepared and is included in the board packet.

3.      The annual report to the State has been completed. It awaits signatures and the Secretary’s Audit Committee.

4.      Dustin has installed the new circulation work stations. We are grateful.

5.      A copy of a letter to the editor written by Trustee Thatcher will be available at the board meeting. Van suggested this and Darlene worked her magic.

6.      At this writing there is no Olin news.

7.       I am currently working on the per capita grant application. The first thing that needs to be completed is the district population. The population statistics must be verified and approved by the State Library. This is a difficult process as the district has unusual boundaries that cut across census tracks. The northern part of the district (Cottage Hills) is a mess.

8.      Roofing bids should be ready for the September board meeting.

9.      The Book club selection for the month is the book based on the movie “The Blind Side”.

10.  Joe is restoring order in the children’s are caused by the Summer Reading Club carnage.

11.  Youth Services: The summer reading program officially ended on July 21st with a big finale program. Many prizes were distributed and lots of pizza was eaten. Each child chose an individual prize from the prize tables. The 2011 summer reading program was lots of fun for the children, their families, and for me. The theme was excellent and easy to work with…endless possibilities for crafts and performance themes. Volunteers who helped me this summer were two of our patrons: Diane Rodgers and Kashel Miller. Donations from area businesses were: East Alton’s Ice Skating Rink passes, waterslide passes from Grafton’s Raging Rivers, free ice cream cone coupons from Wood River Dairy Queen, and 16 Cardinal baseball tickets. Overall registration: 126 children; Pre-K through Kindergarten, 39; 1st & 2nd, 40; 3rd & 4th, 26; 5th & 6th, 13; 7th & higher, 8.                                                                                                  

OLD BUSINESS

NEW BUSINESS

  Motion: E. Long                            Second: Wiegand      Approve Resolution 2011-02, Building and Maintenance Tax Resolution.                                                                                    Roll call vote: E. Long, aye; Wiegand, aye; Podesva, aye; V. Long, aye; Hierman, aye; Werts, aye. 6 ayes, no nays, 1 absent. Motion carried.

  Motion: Podesva                            Second: E. Long                        ApproveLevy Ordinance 2011-03                                                                                                          Roll call vote: Podesva, aye; E. Long, aye; Hierman, aye; V. Long, aye; Wiegand, aye; Werts, aye. 6 ayes, no nays, 1 absent. Motion carried.

ADJOURNMENT

There being no further business, the meeting adjourned at 7:23pm.