East Alton Public Library District

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August 2013

August 15, 2013

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were Van Long, Eileen Long, Charlotte Wiegand, Beverly Werts, Larry Thatcher, and Jerome Podesva. Also present was the Director, Richard Chartrand. 7 present, 0 absent. Quorum established.                                                                                         

PUBLIC COMMENTS

APPROVAL OF MINUTES

            Motion: Thatcher               Second: Werts                            Approve the minutes of the July 18, 2013 board meeting.          Roll call vote: Thatcher, aye; Werts, aye; V. Long, aye, E. Long, aye; Podesva, aye; Hierman, aye; Wiegand, aye. 7 ayes, no nays, 0 absent. Motion carried. 

CORRESPONDENCE

                             ‘Thank you’ card from staff to board for the
                              wonderful staff appreciation luncheon; Eileen’s
                              receipt/reimbursement for staff appreciation
                              luncheon (for drinks); Richard’s letter to
                              President Hierman about foregoing
                              reimbursement of accumulated leave.

FINANCE

            Motion: E. Long          Second: Thatcher                                Approve wage and expenditures as presented for August 2013.                                                                                          Roll call vote: E. Long, aye; Thatcher, aye; V. Long, aye; Hierman, aye; Podesva, aye; Werts, aye; Wiegand, aye. 7 ayes, no nays, 0 absent. Motion carried.                                 

DIRECTOR’S REPORT

1.      The annual report to the state library is completed and electronically filed. 

2.      The Levy Ordinance is prepared and is included in the board packet for approval in September.        

3.      The electrical work as discussed for the Director’s office, workroom, and children’s area is a Life, Health, and Safety
issue. This designation is on the Agenda as New Business.      

4.      The Concealed Carry law as passed by the legislature has a provision specifically exempting public libraries. However, to comply with this exception the board will need to officially approve a poster/sign with the proper wording for this
exception to apply. The Illinois State Police have yet to
arrive at proper wording. Approval of this convoluted mess
is on New Business.          

5.      The 2 cent Building and Maintenance Resolution and Appropriation Ordinance were published in the Telegraph.              

6.      Statistics such as they are will be distributed at the board meeting.       

7.      I am in the beginning process of working on the Per Capita
Grant.               

8.      Due to the acquirement of the Affordable Health Care Act, all employees were given a form explaining health insurance coverage offered by the District. Basically the form states: coverage is offered to full time employees, dependent
coverage is reimbursed and the District is exempt from the 30 hour standard because we have fewer than 50 employees.             

9.      Due to questions that have arisen regarding approval of the roofing contract I have notified Roger Werts not to issue a permit. This is on the Agenda as New Business and needs to
be discussed and decided in open session.     

10.  Youth Services: The summer reading club for 2013 “Have
Book will Travel” ended in July with a big-bang finale of
lots of prizes and plenty of pizza. I ordered pizza this year
from Dominoes and was able to get the school rate of
$6.00 per pizza. That was a great deal! I try to coordinate
the theme to the prizes. Some prizes were travel backpacks,
book reading lights, wallet/key chains with travel logo,
suitcase ID tags, travel books, travel reading journals, travel
wrist bands, books about travelling, space, and vacations.
Special drawings were for Cardinal tickets. Other prizes
awarded to each child were: (2) Grizzlies baseball tickets,
Spaghetti Factory free kids’ meals, two free games of
bowling, free Dairy Queen ice cream cones, and free
admission to East Alton Ice Arena. I was also pleased with
author Neal Proud Deer helping me kick off the program.
He not only read to the children but gave away several of his
new children’s books for a special prize giveaway!
Overall statistics are as follows: Registered children 105;
participating children 85
Performers: Ian Cole (The Yo-Yo Kid); Curtains Up Theater;
Babaloo Music & Fun; Mad Science of St. Louis; Juggling
Jeff; Animal Tales, LLC.
Cost: $195.00; $250.00; $250.00; $250.00; $300.00;
$295.00.
Attendance (approximately): 80-85; 70-75; 70-75; 55-60;
70-75; 80-85.
Various scheduled crafts were water globes, travel bracelets,
mini-tote bags, space-themed doorknob hangers, mini suitcases
and passports with themed bumper stickers & stamps, and
water bottle holders. To their surprise I gave each child a water
bottle too. Crafts were fun and limited to 36-40 per craft.
If you need a cost breakdown of crafts and prizes, that can be
furnished. My overall budget is $3,000 for the fiscal year, and I
had about $39 left. I try to spend wisely throughout the year for
other story time crafts/projects/movie snacks etc. and
balance the remainder of money for the summer reading
program. All of us as youth services directors/coordinators
have to negotiate with the performers. They are an integral
part of our program, and we have to negotiate with them.
Some add travel/mileage rates to their fees, and I was told
that most are increasing their rates for next year. That’s why
I try to get free stuff and cash donations. If anyone can use
his/her influence in the community, I’d appreciate it! Wood
River Rec Center and Grafton Water Park did not give us
anything this year. I did get $100.00 donation from Bethalto
Patches & Badges.
Movies shown were: Are We There Yet?, Mars Needs Moms,
Wall-E, Star Wars: the Clone Wars, & Zathura. Attendance
averaged around 15. At each movie matinee each received a
small attendance prize & snack. The last movie day I furnished
popcorn & drinks.
I was excited to have yet another reading zone in the corner of
the children’s area. Last year it was ‘read to your pet zone.’
This summer was ‘travel reading zone.’ I want to mention a
big thanks to Andrew Pingolt. I explained what I wanted to do
with this area. Posters that I hung were made to resemble wall
paper, but I needed to enclose the area. Last year I borrowed
children’s playroom gates. I explained to Andy my ideas, and
he designed/built and painted a pole. Plastic chains are attached
to enclose two sides. He’s very creative, and I appreciated this
help! This pole is something that I can use year after year.
Story time and craft activities will resume in September. Take
a look at the pictures I took throughout the summer reading
program if you haven’t looked at them yet. The decorations
will come down soon. Planning for next year’s summer
reading program begins in November. The theme will be
‘Paws for Reading.’ I am thinking of putting a different
twist to this theme since I have incorporated many animal
themes in the past. My twist will be with a Disney appeal.           
Submitted by: Maury Reynolds

OLD BUSINESS

              
       

NEW BUSINESS

                 
                     Motion: Werts       Second: Podesva
Approval of Concealed Carry Sign to post in the library.    
Roll call vote: Werts, aye; Podesva, aye; Hierman, aye; V.
Long, aye; E. Long, aye, Wiegand, aye; Thatcher, aye. 7 ayes, no nays, 0 absent. Motion carried.     

                     Motion: Werts       Second: Podesva        
Deem necessary electrical work a Life, Health, and Safety
Concern.
Roll call vote: Werts, aye; Podesva, aye; Hierman, aye;
E. Long, aye; V. Long, aye; Wiegand, aye; Thatcher, aye.
7 ayes, no nays, 0 absent. Motion carried.

                 Motion: Thatcher       Second: Podesva       
Make motion to rescind bid of roof contract as awarded to
BCK/LCC.
Roll call vote: Thatcher, aye; Podesva, aye; Wiegand, aye;
Hierman, aye; Werts, aye; E. Long, abstain, V. Long,
abstain. 5 ayes, 0 nays, 2 abstentions, 0 absent. Motion carried.
NOTE: Van and Eileen Long claim to not being aware that a
conflict of interest was taking place.

                     Motion: Hierman       Second: Werts
Present information gathered and send to State’s Attorney’s
Office for review.
Roll call vote: Hierman, aye; Werts, aye; Wiegand, nay;
Podesva, aye; Thatcher, aye; E. Long, abstain; V. Long,
abstain. 4 ayes; 1 nay; 2 abstentions; 0 absent.
Motion carried.                                                                                                   

ADJOURNMENT             There being no further business, the meeting adjourned at 8:03 p.m.