East Alton Public Library District

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August, 2014

August 21, 2014

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:03 p.m. by President Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, and M. Funke. Eileen Long, Van Long, and Beverly Werts were not present. Also present was the Director, Richard Chartrand. 4 present, 3 absent. Quorum established.                                                                               

PUBLIC COMMENTS

                  None                       

APPROVAL OF MINUTES

            Motion: Funke       Second: Podesva                            Approve the minutes of the July 17, 2014 board meeting.          Roll call vote: Funke, aye; Podesva, aye; Wiegand, aye; Hierman, aye. 4 ayes, no nays, 3 absent. Motion carried. 

CORRESPONDENCE

 Maury’s letters (and cards) from kids in reading program; Jocie’s
 resignation letter (for September)                                

FINANCE

            Motion: Wiegand          Second: Funke                               Approve wage and expenditures as presented for August 2014.                                                                                          Roll call vote: Wiegand, aye; Funke, aye; Podesva, aye; Hierman, aye. 4 ayes, no nays, 3 absent. Motion carried.                                   

DIRECTOR’S REPORT

1) The Levy Ordinance is prepared and is in the board packet.
     It should be enacted in September.         

2) I have banned patron Michelle Hay and her daughter
    from the library due to repeated disturbances. There
    is documentation in the board packet.       

3) Jocie is purging the application file.        

4) The Treasurer’s bond application was completed, signed
     by the Treasurer Pro-Tem, and mailed to the insurance agent.            

5) The Appropriation Ordinance and Maintenance
    Tax Resolution were published. We have the
    publication certificates.   
    
6) Natalie and Tanna’s “Like Us on Facebook” campaign
    has netted 211 “likes”.   
    
7) The county clerk was notified of the change in
     board members.   
     
8) Tanna is installing the first replacement hard drive
     and installing all programs.  
      
9) We need to discuss re-bidding the roof.   

10) I will present information about the copy machine. Ours
      is 8-9 years old and will go off maintenance. Darlene
      is holding the annual maintenance agreement.   

11) I will want to discuss the State’s Attorney investigation. 

12) Jocie Davis has resigned to accept a position at
       the Edwardsville Public Library.

13) I am recommending we promote Natalie Myers to
       position of Clerk II to assume Jocie’s duties.

Youth Services: Performers for July were:  Christian the Magician, Animal Tales, and Wildheart.  Christian the Magician advertises himself as “the Jim Carey of Magic”.  He wanted the children who attended to be fun-loving, loud-screaming, and sugar-charged!  And he got it!  His show is different because he shows his comedic magical show in slow motion!  Animal Tales out of Kentucky featured their “creepy crawlers” show.  I was very excited to have Jared (the owner) to present the crawlers such as: a tarantula, a hissing cockroach, a snake, a bat, and a rat.  His informative hands-on approach is always memorable.  My last performer was Wildheart.  This Emmy Award family singers take you on a wild musical journey tracking down critters by the clues they sing.  They sing and teach about wild animals, their habitats, and behaviors.  I have already booked Wildheart and Animal Tales for next year’s 2015 summer reading club.  In addition to the paid performers, I invited two special guests.  One was the Riverbend Humane Society (located on the outskirts of Jerseyville) and East Alton Police Officer Mike Young and his K-9 dog Deegan.  The Shelter guests were Hope and Kevin who serve on the shelter’s board.  Together they brought 4 dogs who were previous residents of the shelter and are now fun-loving pets.  The children were very excited loving on those pets.  Hope described the functions of the shelter and its responsibilities.  Officer Young & Deegan were assisted by the Wood River Police Department’s K-9 Officer Chris Alfaro.   These crime fighters discussed different ways they approach and apprehend criminals using their K-9 dogs. Officer Young gave on-site examples using Deegan on how illegal drugs are searched and obtained.  This was an excellent, informative program for the children and parents.   Appreciation goes to our neighboring police departments!
I also had 2 more crafts, relay games, scavenger hunts, contests, story times, and 3 movie matinees during the month of July.  The finale was such fun!  Many, many prizes were awarded in our special drawings.  Cardinal tickets, Grizzlies tickets, Spaghetti Factory kid’s meals, free pizzas from Papa Murphy’s in Edwardsville, and free ice cream sandwiches from Wood River Hardees.  All were either awarded or given to all.
Mary Collier was my special volunteer again this summer.  Also, Brenda Gaines contributed her talents in helping me with craft preparations and craft activities.  I appreciated both of their assistance!  Volunteers are always needed!  Jocie Davis helped me with the initial preparation for the finale.  She was an extreme help.  It takes a lot of time and organization to set up all the prizes.  (Both Mary and Brenda were on vacation.) Appreciated the help from other staff that busy finale day!  Check out our Facebook page and scroll through all the SRC photos! 

Performer                                     Craft                         Movie                           Attendance    Cost (Performer)

Laughing Matters                   Dog magnets                Into the West                      75                 $  325.00

Bubble Bus                            Dog/Cat treat boxes     The Water Horse          65                     350.00

Fred & Feathered Friends    3 dimensional parrot    Beethoven                      75                     250.00

Christian the Magician         Sharp teeth sharks        Lady & the Tramp       70                     300.00

Animal Tales                        Cloth pet bandanas       Bolt                              70                     325.00

Riverbend Humane Society  Scavenger Hunt            None                            60              150.00 donation

Officer Young & Deegan      Brought pets in cages   None                            70                     -0-

Wildheart                              Relay races                   Ugly Dachshund                70                  250.00

Finale with prizes & pizza    14 pizzas!                                                                     85                                 

Approx. 80 children registered this year.  Craft attendance averaged around 40, and movie attendance averaged around 25.  More details about the craft activities, relay races, and contests can been seen in pictures on Facebook. The “Whose Pet Is It” contest matching employees to their pets was quite fun with many guesses!  The “Pennies for Pets” contest between the boys and girls was also a huge success!  The girls narrowly won.  They received pizza first at the finale.  Girls raised $53.00 with coins weighing 14 lbs.  Boys raised $52.00 with coins weighing 10 ½ lbs.  The money was given to the humane society.  Many bags of dog & cat food, treats, toys, bedding, and cleaning supplies were also donated.  It was a great community service project for the children.  Adults and patrons also liked donating their loose change in the buckets!  It was a well-worthy cause! Next month I probably will not have a report (no new news for August).  I will be going on vacation in September. I’m in the planning stages for story times for pre-K and after-school kids.  Plans are forming for the Library Lego Club.  A few donations have trickled in.  Need LEGOS!  Submitted by Maury Reynolds    

OLD BUSINESS

NEW BUSINESS

              Motion: Wiegand                  Second: Funke
Approve banning of Michele Hay and her daughter from the
library.       
Roll call vote: Wiegand, aye; Funke, aye; Hierman, aye;
Podesva, aye. 4 ayes; no nays; 3 absent. Motion carried.  

              Motion: Funke                      Second: Podesva
Approve the re-bidding of the roof.   
Roll call vote: Funke, aye; Podesva, aye; Wiegand, aye; Hierman,
aye. 4 ayes; no nays; 3 absent. Motion carried.   

        Motion: Wiegand                  Second: Podesva
Accept resignation of Jocie Davis, effective September 24, 2014.  
Roll call vote: Wiegand, aye; Podesva, aye; Werts, aye; Hierman,
aye. 4 ayes; no nays; 3 absent. Motion carried.  

              Motion: Wiegand                  Second: Podesva
Promote Natalie Myers to Clerk II at $8.63 per hour.     
Roll call vote: Wiegand, aye; Podesva, aye; Funke, aye; Hierman,
aye. 4 ayes; no nays; 3 absent. Motion carried. 

ADJOURNMENT   There being no further business, the meeting adjourned at 7:30 pm.