East Alton Public Library District

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December, 2012

December 20, 2012

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:05 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, and Beverly Werts. V. Long and E. Long were in attendance later after the meeting began.  Also present was the Director, Richard Chartrand, Corrine Podesva, Kenneth Hierman, David Wiegand, and Roger Werts.  6 present, 1 absent. Quorum established.                                                                                                  

PUBLIC COMMENTS

APPROVAL OF MINUTES

  Motion: Podesva                Second: Wiegand                              Approve the minutes of the November 15, 2012 board meeting.          Roll call vote: Podesva, aye; Wiegand, aye; Hierman, aye; Werts, aye. 4 ayes, no nays, 3 absent. Motion carried. 

CORRESPONDENCE

      Eastern Illinois University’s Booth Library congratulations 
      card for Richard’s 30th anniversary at the library as director;
      Ann Gerl’s “thank you” card; Evelyn’s “thank you” card
      about Alba, for the library; Corrine’s “thank you” card to
      library board and staff; Joe Brown’s resignation letter.                          

FINANCE

   Motion: Podesva                   Second: Wiegand                              Approve wage and expenditures as presented for December 2012.                                                                                          Roll call vote: Werts, aye; E. Long, aye; Hierman, aye; Podesva, aye; V. Long, aye; Wiegand, aye. 6 ayes, no nays, 1 absent. Motion carried.

DIRECTOR’S REPORT

1.      On the agenda as New Business is Joe’s resignation.      

2.      I am in the process of getting rid of most of the reference collection.        

3.      Copies of the audit have been mailed to the County Treasurer
and County Clerk. The audit summary has been sent to the
Alton Telegraph for publication.   

4.      Kashel Miller has been banned from the library. This is also
on the agenda as New Business.         

5.      The filing deadline for the library board is now December
26th, 2012 at 5:00 pm.        

6.      One phase of the three phase power supply was lost on
December 3rd. Although we had partial power no computers, phone or internet was available. Power restored at 10:00 am
and internet online by 11:00 am.

7.      David will be distributing a “special” Holiday gift.        

8.      There is now a settlement agreement between Olin and the
taxing bodies. This agreement requires a one-time payment by the library district to Olin by December 31st, 2013 in the
amount of $4,203.66. Olin’s assessed valuation will be
reduced to $400,000.00 through 2021. With the exception of
the previously stated payment to Olin, the District will not
have tax monies withheld by the County treasurer. I expect
by 2021 Olin will be a moot point. The corollary to this is
that the brass mill is protesting to PTAB. The saga
continues…          

9.      The annual ILA Trustee workshop will be held on March 23rd, 2013 at the Springfield Crown Plaza Hotel. This is on the
agenda as New Business.    

10.  Upon hearing Darlene’s announcement, we will all adjourn to
the meeting room for our annual Christmas soiree, where a resplendent dinner will be in attendance. 

11.  Youth Services: Family movie night featured the new release
“Christmas Story 2”. Unfortunately no takers. After talking
with the parents of my movie regulars, they explained their
families were passing sicknesses around. So I will hope for
a better turn out in December in which “Santa Paws 2” will
be shown.
SWAYS meeting was held at the O’Fallon Public Library.
Discussion was tips on finding grants. It seems that Dollar
General and Wal-Mart have grants each year to apply for.
Will check on this data. Next month the meeting will be
held at the Collinsville Public Library.
Story time themes for the month of November were the Fall
season, Johnny Appleseed, and Thanksgiving. Coordinating
craft activities were finishing fall posters, button fall tree craft,
clothespin turkey magnets, and a Johnny Appleseed foam
magnet craft. Attendance is great. I average 6 pre-school
children for the morning session and 8-12 or more for the
afternoon session. Already have 20 children signed up for
my gingerbread house craft for December.      
Submitted by: Maury Reynolds

OLD BUSINESS

NEW BUSINESS

             Motion: Podesva                      Second: Werts
Approve the resignation of Joe Brown for December 29th, 2012.    
Roll call vote: Podesva, aye; Werts, aye; Hierman, aye;
Wiegand, aye; V. Long, aye; E. Long, aye. 6 ayes; no nays; 1
absent. Motion carried.   

             Motion: E. Long                     Second: Werts
Approve the banning of Kashel Miller from the library.  
Roll call vote: E. Long, aye; Werts, aye; Wiegand, aye;
Podesva, aye; Hierman, aye. V. Long, nay. 5 ayes; 1 nay; 1
absent. Motion carried.

             Motion: E. Long                     Second: Wiegand    
Approve Olin settlement agreement on behalf of the library district.
Roll call vote: E. Long, aye; Wiegand, aye; Werts, aye; V. Long,
aye; Podesva, aye; Hierman, aye. 6 ayes; 1 nay; 1 absent. Motion
carried.

             Motion: Podesva                     Second: Werts
Approve ILA Trustee workshop March 23rd, 2013 at Crown Plaza
Springfield.
Roll call vote: Podesva, aye; Werts, aye; Wiegand, aye; Hierman,
aye; E. Long, aye; V. Long, aye. 6 ayes; no nays; 1 absent. Motion
carried.                                                                                                                

ADJOURNMENT             There being no further business, the meeting adjourned at 7:26 pm.