East Alton Public Library District

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July 2014

July 17, 2014

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

PUBLIC HEARING
Appropriation Ordinance
July 17th, 2014      2014-02
The hearing convened at 6:30 PM.
Those in attendance: Beverly Werts, Evelyn Mahanay, Jerome Podesva, Sally Hierman, and Richard Chartrand.
The hearing adjourned at 6:40 PM.

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by President Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, and Beverly Werts. Margaret Funke was a present guest until her seat of Trustee was approved during the meeting. Eileen Long, Van Long, and Larry Thatcher were not present. Also present was the Director, Richard Chartrand. 4 present, 3 absent. Quorum established.  
The June meeting was not held, due to lack of a quorum.                                                                                   

PUBLIC COMMENTS

                  None                       

APPROVAL OF MINUTES

            Motion: Podesva       Second: Werts                            Approve the minutes of the May 15, 2014 board meeting.          Roll call vote: Podesva, aye; Werts, aye; Wiegand, aye; Hierman, aye. 4 ayes, no nays, 3 absent. Motion carried. 

CORRESPONDENCE

 Larry Thatcher’s letter of resignation; letter from insurance
agency saying that appointed treasurer Van Long is not bondable;   
secret shopper report (good news); Andy and Darlene’s ‘thank you’ card for donations in memory of Mrs. Pingolt.                                

FINANCE

            Motion: Werts          Second: Podesva                               Approve wage and expenditures as presented for June/July 2014.                                                                                          Roll call vote: Werts, aye; Podesva, aye; Wiegand, aye; Hierman, aye. 4 ayes, no nays, 3 absent. Motion carried.                                        

DIRECTOR’S REPORT

1.      I had a “secret shopper” visit the library. She was Bobbi Perryman from the Vespasian Warner Public Library in Clinton. The report is in the correspondence file. We did very
well.         

2.      The board treasurer is no longer able to be bonded. Appointing a treasurer pro-tem is on the agenda.          

3.      The 2 cent Building and Maintenance Tax resolution is
prepared, included in the board packet and on the agenda.             

4.      Trustee Thatcher has resigned. This is on the agenda in two
parts: accepting the resignation and appointing a new trustee.                         

5.      The public hearing on the Appropriation Ordinance is
scheduled for 6:30 PM before the board meeting.                  

6.      The fund and budget transfers are included in the board packet.

7.      A replacement tax check was received in the amount of $15,298.86.               

8.      We have a bill for the audit. We are holding it until Ron makes his report.            

9.      If you can help with the Summer Reading club finale please
call Maury. She needs assistance as her help will be gone
that week.

10.  I have been weeding the adult collection. The book sale table is full. Kevin has relabeled the shelves.

11.  Tanna needs to replace hard drives on at least three of the
public computers. This will be addressed when she returns
from Europe.

12.  No news on the latest Olin or Dynegy tax protests.

13.  2013 tax money is starting to be transferred from the county treasurer.

14.  Jocie is continuing to block addresses as units are demolished
in the “Defense Area.”

15.  The proposed Levy Ordinance will be in the August board packet.

Youth Services:  Family movie night had a great attendance.  The movie shown was the new release “Free Birds”.  It was enjoyed by all 15 children who attended.  This is the last family movie night event due to movie matinees during the summer reading program.

Story time theme for May was Mother’s Day.  The children were very busy making Mother’s Day projects.  Mini clay pots were decorated with vivid foam stickers and an assortment of springtime, colorful silk flowers.  They seemed very excited with this craft, and some of the children had to give their Mother’s Day present early, like at that moment!
Eastwood Elementary Kindergartners visited the library the last two weeks in May.  I had five classes totaling 100 children.  Many of the children have never been into our Library.  Not only did I get to read 7-8 picture books, but they became somewhat familiar with the children’s area of the Library.  I try to encourage the students when I attend their annual family read night at their school to come into our Library and sign up for our summer reading program.  I am disappointed when I see that so many families don’t take advantage of our free & fun summer reading program!
SWAYS this month (May) was held at the Edwardsville Public Library.  Focus was on the new agenda for the 2014-2015 school year and new officers elected.  Of course, there was a last minute brainstorm for summer reading club crafts, activities, etc.  The next SWAYS meeting will be held in August (a brief breather after summer reading club activities end).
Registration for our summer reading program started the last week of May and continued until the summer reading program began June 10th.  I started registration a little later this year due to the school district ending much later as well.          
Registration continued until the 2014 Summer Reading Club “Paws to Read” began Tuesday, June 10th.  I have approximately 80 children registered.  Come and look at their names displayed on the crazy cut outs of Pete the Cat, Martha the Dog (who speaks), Angry birds, and my Little Ponies.  Names are covering the DVD glass windows. 
Since the theme is about pets or dogs and cats, I designed and made a “dog house” for the kids to have a private read time in a “clubhouse”.  It seems to be a popular place to hang out.  Even Richard was “sent” to the dog house, ha! Have him show you the picture taken of him inside.
Performers for June were:  Laughing Matters, the Bubble Bus, and Fred and His Feathered Friends.  Laughing Matters was about juggling, mime, and magic.  The husband and wife duo were extremely interactive with the kids and took time afterwards to show basics on juggling and mime.  The Bubble Bus was strictly an outdoor performance. Lots and lots of bubbles were everywhere.  The children took to the bubbles and music.  It was messy, loud, and fun, but I was a little disappointed in that it was just all bubbles (for the cost).  I expected some interaction with the bubble bus workers-like a deejay coaxing the kids to dance etc.  Fred and his wife Kitty brought 11 parrots originated from most of our continents.  They rescue endangered and ill parrots and nurse them back to health.  The children received a great history lesson and didn’t realize it!  The oldest parrot was 35 years old, and the youngest was almost a year old. 
Because we are combining two months reports, this is quite lengthy.  I also had 3 crafts, several contests, special activities, story times, and 3 movie matinees during the month of July.  I will have a detailed summary of who, what, and where and SRC statistics in August’s report. Thus far, the summer reading club is very busy, well attended, growing strong, fun, and exhaustive!
Thank you all so much for the lovely card!  You really don’t know how much I appreciate your taking the time and sending me the nice card.  It was very special to me! Thank you for your thoughtfulness and encouragement.  It was deeply appreciated!
Submitted by: Maury Reynolds

OLD BUSINESS

        Motion: Werts                     Second: Hierman
Approve Appropriation Ordinance 2014-02.      
Roll call vote: Werts, aye; Hierman, aye; Wiegand, aye;
Podesva, aye. 4 ayes; no nays; 3 absent. Motion carried.  

NEW BUSINESS

              Motion: Podesva                  Second: Werts
Approve resignation of Trustee Thatcher.      
Roll call vote: Podesva, aye; Werts, aye; Hierman, aye;
Wiegand, aye. 4 ayes; no nays; 3 absent. Motion carried.  

              Motion: Werts                      Second: Wiegand
Declaration of vacancy for office of Trustee.  
Roll call vote: Werts, aye; Wiegand, aye; Podesva, aye; Hierman,
aye. 4 ayes; no nays; 2 absent. Motion carried.   

        Motion: Wiegand                  Second: Podesva
Approve appointment of Margaret Funke to serve as Trustee
until 2015 election.   
Roll call vote: Wiegand, aye; Podesva, aye; Werts, aye; Hierman,
aye. 4 ayes; no nays; 2 absent. Motion carried.  

              Motion: Wiegand                  Second: Funke
Approval of Fund Transfers for FY July 2013-June 2014.
From Working Cash Fund To the General Fund: $40.03.
From Liability Fund To the General Fund: $52,989.50.    
Roll call vote: Wiegand, aye; Funke, aye; Werts, aye; Hierman,
aye; Podesva, aye. 5 ayes; no nays; 2 absent. Motion carried. 

              Motion: Podesva                   Second: Werts
Approval of Budget Transfers for FY July 2013-June 2014. 
From Computer Equipment to Materials: Adult: $1,918.11.
From Materials: DVD to Materials: Adult: $933.70.
From Utilities to Automation: $4,645.68.
From Utilities to Supplies: $1,061.08.
From Building/Grounds to Salaries: $17,815.68.
From Unemployment to Salaries: $2,653.04.
From Insurance/Liability/Legal to IMRF: $7,982.69.
From Unemployment to FICA/Medicare: $647.15.
From Travel/Workshop to FICA/Medicare: $636.09.   
Roll call vote: Podesva, aye; Werts, aye; Funke, aye; Hierman,
aye; Podesva, aye. 5 ayes; no nays; 2 absent. Motion carried.  

             Motion: Podesva                    Second: Werts
Approval of Resolution 2014-02, 2 cent building and
maintenance tax.     
Roll call vote: Podesva, aye; Werts, aye; Funke, aye; Hierman,
aye; Podesva, aye. 5 ayes; no nays; 2 absent. Motion carried.

               Motion: Hierman                 Second: Wiegand
Appointment of Jerome Podesva as Treasurer pro-tem.      
Roll call vote: Hierman, aye; Wiegand, aye; Funke, aye; Podesva,
aye; Werts, aye. 5 ayes; no nays; 2 absent. Motion carried.

ADJOURNMENT   There being no further business, the meeting adjourned at 7:34 pm.