East Alton Public Library District

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June, 2013

June 20, 2013

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:02 p.m. by president Sally Hierman at the library. Those in attendance were Jerome
Podesva, Eileen Long, Van Long, and Larry Thatcher. Also present was the Director, Richard Chartrand. Charlotte Wiegand and Beverly Werts were not present. 5 present, 2 absent. Quorum established.                                                                                         

PUBLIC COMMENTS

APPROVAL OF MINUTES

            Motion: Podesva               Second: E. Long                            Approve the minutes of the May 16, 2013 board meeting.          Roll call vote: Podesva, aye; E. Long, aye; Hierman, aye, V. Long, aye, Thatcher, aye. 5 ayes, no nays, 2 absent. Motion carried. 

CORRESPONDENCE

 Richard’s tax extension from the County Clerk; Ande Yakstis
 and Daniel Brannan’s ‘thank you’ email to board and staff.                                

FINANCE

            Motion: Thatcher          Second: Podesva                               Approve wage and expenditures as presented for June 2013.                                                                                          Roll call vote: Thatcher, aye; Podesva, aye; E. Long, aye; Hierman, aye, V. Long, aye. 5 ayes, no nays, 2 absent. Motion carried.                                    

DIRECTOR’S REPORT

1.      I would like to thank the staff and board for the prayers and well-wishes I received during my recent hospitalization and recovery. A special thank-you to Darlene for working three nights last week. 

2.      There will be statistics next month.         

3.      The Appropriation Ordinance is completed and is included in
the board packet.        

4.      The Fund and Budget transfers will be distributed at the board meeting. Approval will be in July.           

5.      I should have three bids for roof replacement by the board meeting.              

6.      Jocie has finished purging expired patrons and linking of
family members. Linking, in Polaris terminology, is called Associations.       

7.      Jocie is also working on the problem of patrons being double-billed for lost items. This happened during the migration to Polaris. This issue is slowly being corrected.               

8.      Some patrons are experiencing delays in receiving requested items. Polaris is supposed to select the closest available copy. This does not always happen.             

9.      Roger Werts agreed to provide a list of addresses for the initial group of Defense Areas properties to be demolished. This way we can block the card holders listed at those houses.                

10.  The Book Club selection for June is “The Weird Sisters” by Eleanor Brown. The story of an eccentric family with the motto of “there is no problem that a library card can’t solve.”

11.  Youth Services: Family movie night featured an older movie
“Charlie and the Chocolate Factory.” There were 10 in attendance. I wanted to do something special for my last
family movie night (until September) and gave the attendees
“willie wonka candy.” Family movie night will be on hiatus
until after the summer reading club. However, I’m showing
movie matinees as a summer reading club feature.
The SWAYS meeting in May was in Valmeyer. I did not
attend due to my last story time being on the same day.
Election of officers and the new meeting dates for the
2013-14 were the topics.
Story time themes for the month of May were Cinco de Mayo,
Mother’s Day, and Show ‘n’ Tell. Crafts were a lot of fun. For
Cinco the children decorated sombreros. We also had nachos
as a special snack. For Mother’s day the crafts were special
cards with their painted handprints. On show ‘n’ tell day the
children brought a special toy and book from home to share.
We also had a little party with each child bringing a snack to
share.
Performers for SRC are Ian Cole, the yo-yo kid; Curtains Up
Theater Company; Babaloo; Mad Science; Juggling Jeff; and
Animal Tales. The craft projects will be water globes, travel
bracelets, mini-tote travel bags, space doorknob hangers,
suitcases & passports, and water bottle holders. Movies will be
“Are We There Yet,” “Mars Needs Moms,” Wall-E,” “Star
Wars: the Clone Wars,” and choices of “Zathura,” “Cars 2,”
and/or “Space Warriors.”          
Submitted by: Maury Reynolds

OLD BUSINESS

NEW BUSINESS

                 
                  Motion: V. Long          Second: Thatcher                                
Three roof bids were discussed and considered at the board meeting.
These included BCK-LLC at $19,997.00 as submitted by Mark
Kaufman; Structure Complete Home Improvement at $28,000.00
as submitted by Justin Hatcher (owner) and Christopher Bell
(manager); and Andrew Bock Hometown Roofing & Siding at
$21,017.00 as submitted by contractor Andrew L. Bock.
Approve roof bid for BCK-LLC at $19,997.00 as submitted by
Mark Kaufman.                                                                                           Roll call vote: V. Long, aye; Thatcher, aye; E. Long, aye;
Hierman, aye, Podesva, aye. 5 ayes, no nays, 2 absent.
Motion carried.           

                   Motion: E. Long          Second: Podesva
Approval of Fund Transfers of $53,115.25 from the Liability
Fund to the General Fund.
Roll call vote: E. Long, aye; Podesva, aye; Hierman, aye; V.
Long, aye; Thatcher, aye. 5 ayes, no nays, 2 absent. Motion
carried.      

                   Motion: Podesva          Second: E. Long
Approval of Budget Transfers of $183.14 from Materials/Audio
to Materials/Adult; of $123.03 from Materials/Audio to
Materials/Periodicals; of $8,020.29 from Building/Grounds to
Insurance/Liability/Legal; of $171.72 from Building/Grounds
to Miscellaneous; of $39.60 from Building/Grounds to
Programming; and of $2,369.75 from Salaries to IMRF.
Roll call vote: Podesva, aye; E. Long, aye; V. Long, aye;
Thatcher, aye; Hierman, aye. 5 ayes, no nays, 2 absent.
Motion carried.  
                                                                                                                                         

ADJOURNMENT             There being no further business, the meeting adjourned at 7:25 pm.