East Alton Public Library District

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June, 2016

June 16, 2016

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 6:00 p.m. by President Sally Hierman at the library. Those in attendance were C. Wiegand, J. Richie, M. Funke, L. Silkwood, J. Bricker, and A. Harris. Also present was the Director, Richard Chartrand. 7 present, 0 absent. Quorum established.

 

 

PUBLIC COMMENTS

                 

                 None   

 

             

     

APPROVAL OF MINUTES

            Motion: Funke        Second: Silkwood                           Approve the minutes of the May 19, 2016 board meeting.              Roll call vote: Funke, aye; Silkwood aye; Richie, aye; Hierman, aye; Wiegand, aye; Bricker, aye; Harris, aye. 7 ayes, no nays, 0 absent.             Motion carried.

 

 

CORRESPONDENCE

 

·         NONE

 

 

 

 

FINANCE

            Motion: Wiegand         Second: Funke                              Approve wages and expenditures as presented for June 2016.                                                                                          Roll call vote: Wiegand, aye; Funke, aye; Richie, aye; Silkwood, aye; Hierman, aye; Bricker, aye; Harris, aye. 7 ayes, no nays, 0 absent. Motion carried. 

 

 

 

 

 

 

DIRECTOR’S REPORT

1.      The budget and fund transfers will be distributed at the board meeting. June finances are always a hassle with the year-end things needing to be done. The early date of the board meeting just adds to the stress.

2.      The appropriation Ordinance has transitioned to “Old Business”. The budget will need to be enacted in July. I am viewing it as a working document. I will be looking at every expenditure category throughout the fiscal year as I find major cuts to make in the appropriations. With the closing of the power plant our day of reckoning has arrived.

 

EAV

      2007       143,950,783 (before Olin assessment reductions)

      2015       111,284,963 (before power plant closed)

2016Est    98,000,000 (after power plant)

 

Our major expense categories all involve personnel costs. Enacting small cuts will not resolve the situation. I will be looking at various scenarios to drastically reduce costs while maintaining some semblance of service. To provide some flexibility, I am recommending the abolishment of the Working Cash Fund and transferring it to the General Fund. This is on the agenda under “New Business”.

 

3.      I was interviewed by the Illinois Department of Human Rights Investigator. The department seems to be closing out the investigation.

4.      The History Committee has been awarded the book contract from Arcadia Publishing Company.

5.      This is the last year we will be purchasing the Polk City Directory. It is now $240.00 and is full of inaccuracies.

6.      The Book Club Selection for June is: “The Rogue Lawyer” by John Grisham. A novel about a very unusual lawyer with equally unusual clients.

7.      The History Display Board, courtesy of Charlotte, is Summer Reading Past. Many memories brought back to life, many of Marilyn Hill.

8.      I would like to thank the entire staff for pitching in with the Summer Reading Club.

 

YOUTH SERVICES REPORT

June 2016

There was no family movie night for May. Needing the extra time to prepare, decorate, and finalize my plans for the “Be Like a Superhero-Read for the Win!” summer reading program. During the summer I will show 5 movies during the summer reading program.

Story time themes and coordinating crafts for May were Mother’s Day, kites, and ladybugs. Each child received a kite from Dollar Tree as a departing gift for the school year. One of my moms of a preschooler is an excellent seamstress. She sewed kite tails and bows for the kites. She donates a lot of her sewing skills!

The SWAYS meeting in May was at the Lebanon Public Library.  The annual business meeting was held with an election of new officers for 2016-2017. There were last minute craft ideas shared for summer reading. The next meeting will not be until September.

I am designing several contests and games for summer reading. At present I have a superhero guessing jar, neighborhood scavenger hunt, library scavenger hunt, matching the superhero to his/her description, and superhero bingo game. I’m trying to offer many incentives for the children to earn prize tickets to be used for special drawing prizes. 

My display case is filled with finale drawing prizes in which I am sure the children will be excited to win. However, each child completing the program will receive a prize bag at the finale. Many great items each child will receive! I will be having special, surprise “guests” visiting our finale pizza party.

Decorations are going up. I’m excited with our new superhero wall.  I have heard many favorable comments about this summer’s theme.  It seems children and adults alike enjoy “superheroes”.

I will list in next month’s report the performers hired, crafts/activities planned, and list of superhero movies that will be shown.  Registration begins the last week of May through the first week of June. Kick-off date is Tuesday, June 7th with Yo-Yo Matt.

Special thanks to Judy for offering valued contributions & her generous time toward the finale pizza party!

Submitted by Maury Reynolds.

Text Box: DISCUSSION

OLD BUSINESS

                                      None

 

 

 

NEW BUSINESS

             Motion: Funke        Second: Richie                                

Budget Transfers                                                                                         

Roll call vote: Funke, aye; Richie, aye; Hierman, aye; Silkwood, aye; Wiegand, aye; Bricker, aye; Harris, aye. 7 ayes, no nays, 0 absent.   Motion carried. 

           

             Motion: Funke         Second: Richie                                

Fund Transfers

Roll call vote: Funke, aye; Richie, aye; Wiegand, aye; Silkwood, aye; Hierman, aye; Bricker, aye; Harris, aye. 7 ayes, no nays, 0 absent.   Motion carried. 

 

            Motion: Funke              Second: Wiegand                                

Resolution (2016-02) Abolition of Working Cash Fund

Roll call vote: Funke, aye; Wiegand, aye; Richie, aye; Hierman, Aye; Silkwood, aye; Bricker, aye; Harris, aye. 7 ayes, no nays, 0 absent. Motion carried.

 

 

ADJOURNMENT             There being no further business, the meeting adjourned at 6:45 pm