East Alton Public Library District

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June 2017

June 15, 2017

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 5:54 p.m. by Loretta Silkwood at the library. Those in attendance were C. Wiegand, J. Bricker, A. Harris, J. Richie and S. Hierman.

Also present was the Director, Richard Chartrand.

6 present, 1 absent. Quorum established.

 

PUBLIC COMMENTS

                  None   

 

     

APPROVAL OF MINUTES

            Motion: Wiegand      Second: Harris                           Approve the minutes of the May 18, 2017 board meeting.              Roll call vote: Wiegand, aye; Harris, aye; Bricker, aye; Hierman, aye; Silkwood, aye; Richie, aye. 6 ayes, no nays, 1 absent.                                                                                         Motion carried.

 

CORRESPONDENCE

·         Maury’s Folder with SRC Information

·         2016 IMRF Comprehensive Annual Financial Report

·         Liberty Bank Account Agreement (4 Pages)

·         Papers from the Safety Deposit Box

    

 

FINANCE

 

 

            Motion: Wiegand          Second: Silkwood                              Approve wages and expenditures as presented for June 2017.                                                                                          Roll call vote: Wiegand, aye; Silkwood, aye; Bricker, aye; Richie, aye; Hierman, aye; Harris, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

 

 

 

 

 

 

 

 

 

 

 

DIRECTOR’S REPORT

1.     Volunteer hours worked in May:

·        Rich – 114 hours

·        Will – 68 hours

2.     The Book Club selection for the month is “Our Souls at Night” by Kent Haruf. An unusual arrangement between two seniors provokes local comments and brings together two families.

3.     Under “New Business” is a policy manual amendment. The first is the state required travel reimbursement, using the approved wording. The second is a staff suggestion changing the fee for lost cards to $2.00. The present fee is $1.00 for the first through third cards lost and $5.00 thereafter. This counting is very difficult to police.

4.     The Illinois Department of Labor has released current Prevailing Wage Rates. The ordinance and required posting is now current.

5.     The deposit for the test books (GED, ASVAB, etc.) has been increased to $10.00. The replacements we purchased have increased in price.

6.     The Fund and Budget transfers will be distributed at the board meeting.

7.     This month two new staff were hired. Katelyn Butler and Brandy Hunter. They will be working approximately 20 hours per week at $8.75 per hour.

8.     We are having $1.00 per bag book sale table clearance.

9.     I completed the annual non-resident card fee survey for the State Library.

10. I will be going back on the payroll in July for approximately 65 hours per month.

11. The Book Club will need to decide if they would like to host a book signing for the new East Alton History book.

12. Transfer the Building Fund money into the regular checking. The account has been declared inactive and is being assessed a $5.00 per month fee.

 

YOUTH SERVICES REPORT

June 2017

Family movie night for May was a “children’s choice” movie.  “The Secret Life of Pets” was the ultimate choice.  We had a great crowd with special snacks to end the school year family movie nights.  There will be many movies shown during our summer reading program.  I have included a schedule of events for your review. 

Story time themes for May were creative art and mother’s day.  Coordinating crafts were tie-dyeing t-shirts and floral wreaths.  The t-shirts were so colorful and easy to do.  Each wreath had 12 flowers made from painted egg cartons.  They painted the “flowers” beautiful spring colors.  The children made cards for their moms or grandmas with unique poems that I found for them to use. 

 The SWAYS meeting in May was held at the Jerseyville Public Library.  It was our business meeting electing new officers for next year.  We sneaked in talks about last minute ideas for our summer programs.  Mine is always just a little different from the Illinois Library Association theme.  I work it out to what I believe is best for our children.  “Reading by Design.  Be Creative” is our theme.  Next meeting will be in September. 

May is always a very busy month with story times, summer reading plans, decorating, shopping, and reading to the Kindergarten children from Eastwood Elementary School.  This year I had (5) Kindergarten classes come twice a week for three weeks.  That means there were 70 children at each visit.  I have to give credit to the teachers because the children are very well behaved as well as attentive and enthusiastic.  When I need their participation—they give!  When I need quiet—they are!

On the schedule (in the file) you will notice each event is color-coded by performer, craft, and movie.  We will be going a little longer this year.  Also, children will have the option to earn as many extra tickets to put into the drawing for finale prizes.  Check out the display case. 

I have included a file folder describing the many activities and events they can choose to participate in.  I try to emphasize their own interest, skill, and creativity.  THEY LOVE TO CREATE!  So with all the fun-filled activities, they are also improving their reading skills and HAVING FUN TOO!  Hopefully, they will always enjoy reading as they grow to adults.

Please feel free to come and join in any event we are having.  Thank you again for those who purchased Legos and the robot game.  It is very much appreciative.  You should see the gigantic interest in Lego building!  Submitted by Maury Reynolds

 

DISCUSSION

       None

OLD BUSINESS

       None

 

NEW BUSINESS

            Motion: Richie       Second: Harris                                

Approve Policy Manual Amendments (2017-04).

Roll call vote: Richie, aye; Harris, aye; Wiegand, aye; Hierman, aye;

Bricker, aye; Silkwood, aye. 6 ayes, no nays, 1 absent.                                             Motion carried.

 

            Motion: Hierman          Second: Wiegand                                         Fund and Budget Transfers as Presented.                                                                                          Roll call vote: Hierman, aye; Wiegand, aye; Bricker, aye; Silkwood,   aye; Richie, aye; Harris, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

Motion: Wiegand         Second: Richie                                                   Approve the hiring of Katelyn Butler and Brandy Hunter at $8.75 per hour for approximately 20 hours per week.

Roll call vote: Wiegand, aye; Richie, aye; Bricker, aye; Harris, aye; Hierman, aye; Silkwood, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

 

ADJOURNMENT             There being no further business, the meeting adjourned at 6:34 pm.