East Alton Public Library District

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March, 2013

March 21, 2013

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by acting president Bev Werts at the library. Those in attendance were C. Wiegand, J. Podesva, and Larry Thatcher. Also present was the Director, Richard Chartrand. E. Long showed up late, arriving at
7:05 pm. Absent were Van Long and Sally Hierman.  5 present, 2 absent. Quorum established.                                
*The February meeting of 2013 was not held.                                                                  

PUBLIC COMMENTS

APPROVAL OF MINUTES

            Motion: Podesva                Second: Wiegand                              Approve the minutes of the January 17, 2013 board meeting.          Roll call vote: Podesva, aye; Wiegand, aye; Werts, aye; Thatcher, aye. 4 ayes, no nays, 3 absent. Motion carried. 

CORRESPONDENCE

   Thank you card to the Board and staff from Van and Eileen;
   thank you card from Bev to library Board and staff; card from
   Christopher LaBoube to Richard; County Clerk’s letter about
   the tax objection; Larry Thatcher’s email about meeting
   cancellation; Madison County Board review files.                             

FINANCE

            Motion: Podesva          Second: Thatcher                              Approve wage and expenditures as presented for March 2013.                                                                                          Roll call vote: Podesva, aye; Thatcher, aye; Werts, aye; Wiegand, aye. 4 ayes, no nays, 3 absent. Motion carried.                                                       

DIRECTOR’S REPORT

1.      A grant program was authorized by the State Library called “Back to Books.” We applied for $3,000.00 for science, technology, and medicine.

2.      The shifting of the collection continues. Mysteries have been moved and the fiction section is about halfway completed.         

3.      Natalie Meyers was hired on to replace Braden Henson. She
lives in East Alton on Dry Street. She is performing very well
and is a keeper.      

4.      Joe Brown returned the week of March 4th to perform 12
hours of service required for his scholarship.            

5.      As you are aware the library closed at 2:30 PM on February
21st due to inclement weather.           

6.      A replacement tax check for approximately $3,000.00 was received on March 12th, 2013.      

7.      Various staff members are attending training sessions in Edwardsville for the new automation.               

8.      Tax preparation continues to be popular this year. Parking is difficult on Mondays and Tuesdays.             

9.      I have been asked to speak at the East Alton Rotary Club
meeting on March 28th.            

10.  On March 15th, we began our conversion to the new system.
No requests may be placed. We will be on off-line circulation,
no items may be inventoried, no items will be catalogued, and
no new patrons may be entered.       

11.  Youth Services: Family movie night featured the new movie
release “Hotel Transylvania”. It seemed to be a well-liked
movie. There were 12 in attendance. I always serve snacks--
so popcorn and drinks were furnished. Next month I will be
showing “Rise of the Guardians.”
SWAYS meeting was held at the Jerseyville Public Library.
Even though we are in the 2013 summer reading year,
discussion continues for the 2014’s theme “Paws to Read.”
Evidently this is needed to submit ideas to create next year’s
catalogue. Story time program ideas were shared…from
“flannel Fridays” to “Elephant and Piggy tea parties.”
Story time themes for the month of February Groundhog’s
Day, Valentine’s Day, President’s Day, and plump pink pigs.
Craft activities were groundhog create-a-scene pictures,
groundhog weather wheels, Valentine mailboxes, Abraham
Lincoln paper dolls, George Washington face crafts, and
piggy banks. The morning session continues to thrive! I’m so
excited with my morning attendance! I’m averaging nine 3 to
4 year olds. Several Grandmas make the crafts. My parents
are always on hand to help and bring special treats when
celebrating the holidays.        
Submitted by: Maury Reynolds

OLD BUSINESS

NEW BUSINESS

             Motion: E. Long                      Second: Podesva
Approve the separation of Braden Henson.    
Roll call vote: E. Long, aye; Podesva, aye; Werts, aye;
Wiegand, aye; Thatcher, aye. 5 ayes; no nays; 2 absent. Motion carried.   

             Motion: Podesva                      Second: E. Long
Approve hiring of Natalie Meyers as Clerk 1 at $8.25 per hour.
Roll call vote: Podesva, aye; E. Long, aye; Werts, aye; Thatcher,
aye; Wiegand, aye. 5 ayes; no nays; 2 absent. Motion carried.                                                                                                                

ADJOURNMENT             There being no further business, the meeting adjourned at 7:26 pm.