East Alton Public Library District

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March, 2015

March 19, 2015

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:03 p.m. by President Sally Hierman at the library. Those in attendance were C. Wiegand, B. Werts, and M. Funke. Eileen Long, Van Long, and J. Podesva were not present. Also present was the Director, Richard Chartrand, and Jason Bricker. 4 present, 3 absent. Quorum established.

PUBLIC COMMENTS

                   None                       

APPROVAL OF MINUTES

            Motion: Funke       Second: Wiegand                            Approve the minutes of the January 15, 2015 board meeting.          Roll call vote: Funke, aye; Wiegand, aye; Werts, aye; Hierman, aye. 4 ayes, no nays, 3 absent. Motion carried.

CORRESPONDENCE

1) Letter from Mrs. Podesva

2) Tax Objection Letter

3) Library Article from The Rotarian

4) Madison County Board of Review Letter

5) Community Christmas Thank You Letter

FINANCE

            Motion: Wiegand          Second: Funke                              Approve wages and expenditures as presented for February and March 2015.                                                                                          Roll call vote: Wiegand, aye; Funke, aye; Werts, aye; Hierman, aye. 4 ayes, no nays, 3 absent. Motion carried.         

DIRECTOR’S REPORT

1) A Resolution for Declaring a Vacancy has been prepared and

    included in the board packet. This resolution is on the agenda

    under “New Business.” As the vacancy may only be filled until

    the next election and the election is in April, the vacancy would

    best be filled after the April election.       

2) Also under “New Business: is appointment of a new board

    secretary.

                                                                                              
3) An EOC complaint concerning Age Discrimination has been

    filed by a former employee.

4) The Book Club cancelled their February meeting. The March

    selection is “Chocolate Chip Cookie Murder” by Joanne Fluke,

    a mystery with recipes. They will also be discussing the

    February book.


5) The March issue of the “Rotarian” contained a very nice article

    on libraries. I will bring a copy to the board meeting.

    
6) On March 6th, I attended the Library Legislative Breakfast held

    at Sunset Hill Country Club in Edwardsville. I was chosen to sit

    next to Jay Hoffman.


7) We received a $50.00 donation from James Cannon.

     
8) At the reorganization meeting we will set the time and date of

    the monthly board meeting. I placed this on the agenda as a

   discussion item, in case it needs to be changed.

9) We are beta testing the new software version of Polaris called

   “LEAP.” It is only being used for circulation. The staff finds

    issues and Tanna reports them.

10) Income tax service is continuing to draw big crowds. The

      preparers were not able to cut back on staff

OLD BUSINESS

                                      None

NEW BUSINESS

            Motion: Wiegand          Second: Funke                              Approve Resolution 2015-01 Declaration of Trustee Vacancy.                                                                                          Roll call vote: Wiegand, aye; Funke, aye; Werts, aye; Hierman,

aye. 4 ayes, no nays, 3 absent. Motion carried.   

            Motion: Funke         Second: Hierman                            Approve the appointment of Charlotte Wiegand as Board

Secretary.                                                                                         

Roll call vote: Funke, aye; Hierman, aye; Werts, aye; Wiegand,

aye. 4 ayes, no nays, 3 absent. Motion carried.               

ADJOURNMENT   There being no further business, the meeting adjourned at 7:35 pm.