East Alton Public Library District

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May, 2012

May 17, 2012

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, B. Werts, J. Podesva, E. Long, L. Thatcher and V. Long.   Also present was the Director, Richard Chartrand.  7 present, none absent. Quorum established.                                                                                                  

PUBLIC COMMENTS

APPROVAL OF MINUTES

  Motion: Podesva                Second: Werts                              Approve the minutes of the April 19, 2012 board meeting. Roll call vote: Podesva, aye; Werts, aye; Wiegand, aye; E. Long, aye; Hierman, aye; Thatcher aye; V. Long, aye. 7 ayes, no nays, none absent. Motion carried.

CORRESPONDENCE

FINANCE

   Motion: Werts                   Second: E. Long                             Approve wage and expenditures as presented for March.                                                                                          Roll call vote: Werts, aye; E. Long, aye; Wiegand, aye; Hierman, aye; Podesva, aye; V. Long, aye; Thatcher, aye. 7 ayes, no nays, none absent. Motion carried.                                                                                                

DIRECTOR’S REPORT

1.      The EAV for 2010              $143,551,178                                 EAV for 2011                       136,507,604                                                      Loss                                          7,043,574                                     This is approximately $20,000 in lost income. Next year’s budget will need to reflect this and adjustments made. The FY 2012/13 appropriation will be distributed at the board meeting with enactment scheduled for July.

2.      Nothing to report on Olin.

3.      Under new business also are set time and date of the budget hearing and the annual Prevailing Wage Rate Ordinance.

4.      Tanna and I are working on a cost quote from AT&T for an additional T1 line. Our current bandwidth is maxed out and is causing computers to lock up.

5.      We are weeding old fiction. Joe, David and Kevin are deleting the items and filling the book sale table.

6.      The book club selection for May is “Isaac’s Storm” by Erik Larson, a non-fiction work concerning the Galveston                   hurricane of 1900.

7.      Charlotte, David and Darlene have completed the photo            montage of the “Six bits” book signing. This will be available            at the board meeting for Charlotte to show off.

8.      We are continuing to receive questions about downloading eBooks. Kevin needed to re-stock the Kindle cheat sheets.

9.      I signed the contract renewal for the health insurance with the State through Central Management Services. It is for 2 years                       and the increase was approximately 15%.

10.  Youth Services: The new release “HOP” was the movie for            our family movie night. I had a much better turn out for this movie. Fifteen were in attendance. I will be showing one more family movie in the evening in May but have movies planned throughout the summer reading program in June and July. The April SWAYS meeting was held at the Illinois Heartland            Library System in Edwardsville prior to the youth services    spring workshop presented by the Illinois Library Association. The ILA workshop panel consisted of local agencies that specialize in library programming for children with special  needs. Some organizations represented were: Illinois Starnet Region IV, Illinois Autism Project, Illinois Resource Center    and the Illinois State Board of Education. This workshop emphasized not only early intervention, but learning opportunities libraries can provide in educating parents and      the community. Our next meeting is at the Columbia Public Library. Story time themes for April were Easter, ducks &  chicks, April showers, and butterflies. I attended my second meeting with the CASA group at Eastwood Elementary School. Its goals are to expand school and community relationships, create service based projects, and for all community organizations to share resources. Spring is busy with many workshops and meetings. I attended the 3rd annual “Parent and Community Learning Institute” held at Roxana High School.   Mr. Michael Link who is a board member of Patches & Badges for Kids generously donated $500.00 towards a purchase of a new television. I am finalizing registration, programming, decorating , school flyers, and the finale date.

OLD BUSINESS

NEW BUSINESS

Motion: Podesva                                    Second: Wiegand                Approve Ordinance 2012-01(Prevailing Wage Rate).                      Roll call vote: Podesva, aye; Wiegand, aye; Hierman, aye; Werts, aye; E. Long, aye; Thatcher, aye; V. Long, aye. 7 ayes, no nays, none absent. Motion carried.

 Motion: Thatcher                             Second: Wiegand                             Set time and place of budget hearing for July 19, 2012 at 6:30 PM     at the library.                                                                                                  Roll call vote: Thatcher, aye; Wiegand, aye; Hierman, aye; E. Long, aye; Werts, aye; Podesva, aye; V. Long, aye. 7 ayes, no nays, none absent. Motion carried. 

ADJOURNMENT             There being no further business, the meeting adjourned at 7:20 pm.