East Alton Public Library District

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May, 2013

May 16, 2013

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, Beverly Werts, Eileen Long, and Van Long. Also present was the Director, Richard Chartrand. Larry Thatcher
arrived late, around 7:02 p.m.  7 present, 0 absent. Quorum established.                                                                                         

PUBLIC COMMENTS

APPROVAL OF MINUTES

            Motion: Werts       Second: Podesva                            Approve the minutes of the April 18, 2013 board meeting.          Roll call vote: Werts, aye; Podesva, aye; Wiegand, aye; Hierman, aye, E. Long, aye, V. Long, aye. 6 ayes, no nays, 1 absent. Motion carried. 

CORRESPONDENCE

 Back to Books rejection letter from Jesse White.                                

FINANCE

            Motion: Werts          Second: Thatcher                               Approve wage and expenditures as presented for May 2013.                                                                                          Roll call vote: Werts, aye; Thatcher, aye; Wiegand, aye; Podesva, aye; Hierman, aye, E. Long, aye; V. Long, aye. 7 ayes, no nays, 0 absent. Motion carried.        
                                 

DIRECTOR’S REPORT

1.      There will be a statistical report when we get trained. 

2.      The staff will be attending Circulation part II training, Kevin
will be attending serials (magazines) training, and Maury cataloging.           

3.      Roof bids should be ready in June.     
   

4.      The proposed budget should be available in June. I have not received any assessment information from the county clerk.            

5.      The book club will host a special author event at the May 21st meeting. Ande Yakstis will be presenting an author reading of
his new book “You Can’t Kill the Dream”. A flier is enclosed.               

6.      All of the Ordinances needed for the reorganization meeting
are included in the board packet.       

7.      There will be an intermission between the old meeting and the
reorganizational meeting with refreshments.                

8.      With help from Paula, Kevin successfully processed the annual magazine renewal.             

9.      The cataloging and processing backlog is almost eliminated.
Due to the automated change nothing in this area could be done for slightly over three weeks.               

10.  Youth Services: Family movie night featured the new release
“Wreck-It Ralph.” There were 12 in attendance. There will be
one more movie shown in May. Family movie night will be on
hiatus until after the Summer Reading Club.
There was no SWAYS meeting in April due the new
automation system. I’m sure every library is very busy learning
all of the new procedures. We sure have been!
Story time themes for the month of April were April Fool’s
Day, finding a rainbow, butterflies, windy days, kites, and
April showers & flowers. Books read during story time
coordinated with their respective themes. Craft activities were
decorating a rainbow fish, butterfly designs, kite magnets, and
fabulous foam, colorful, flower bouquets. Attendance has been
great…average around 17 total!
I have hired performers for SRC. The craft projects have been
finalized. There will be a more detailed report about the upcoming SRC plans, performers, and story time/craft
activities in the next month’s report.          
Submitted by: Maury Reynolds

OLD BUSINESS

NEW BUSINESS

ADJOURNMENT             There being no further business, the meeting adjourned at 7:08 pm.