East Alton Public Library District

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May, 2014

May 15, 2014

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:03 p.m. by President Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, and Beverly Werts. Eileen Long, Van Long, and Larry Thatcher were not present. Also present was the Director, Richard Chartrand. 4 present, 3 absent. Quorum established.                                                                                         

PUBLIC COMMENTS

APPROVAL OF MINUTES

            Motion: Podesva       Second: Werts                            Approve the minutes of the April 17, 2014 board meeting.          Roll call vote: Podesva, aye; Werts, aye; Wiegand, aye; Hierman, aye. 4 ayes, no nays, 3 absent. Motion carried. 

CORRESPONDENCE

 George Buttry’s ‘thank you’ card; ‘thank you’ letter from  
 Community Hope Center for food barrel; tax protest from
 Olin.                                 

FINANCE

            Motion: Werts          Second: Podesva                               Approve wage and expenditures as presented for May 2014.                                                                                          Roll call vote: Werts, aye; Podesva, aye; Wiegand, aye; Hierman, aye. 4 ayes, no nays, 3 absent. Motion carried.                                        

DIRECTOR’S REPORT

1.      The donors of the roses have reimbursed the library and
were sent ‘thank you’ notes. David has pictures of both
the rose and hosta gardens. Thank you to Andy for all of
your gardening efforts.           

2.      Under correspondence we have the latest Olin assessment reduction request. The appeal is for the 2010 tax year. This
was filed at the Property Tax Appeal Board. The saga continues…          

3.      Under New Business are:
     Prevailing Wage Rate
     Set Time and Date of Appropriation Ordinance Hearing
     The draft Appropriation Ordinance will be distributed at
     the board meeting for enactment in July.              

4.      Charlotte has retired from posting on the library’s Facebook account. Natalie is assuming responsibility.                          

5.      The Book Club selection for May is Sue Monk Kidd’s “The Invention of Wings.” This is also an Oprah Book Club
selection.                    

6.      The employee health insurance contract was reviewed, signed, and returned to Central Management Services in Springfield.

7.      The assessed valuation of the district is $116,218.00, down
from $124,000.00. This reflects the Olin reduction.               

8.      The new phone system is fully integrated with the fire
and burglar alarms. The cordless phone is popular with the
staff.            

9.      Youth Services: Family movie night had a great attendance.
The movie shown was Disney’s “The Pirate Fairy.” It was
enjoyed by all the 15 girls who attended. I will be having one
more movie in May before the 2014 summer reading club
begins.
Story time themes for April were show’n’tell share a toy,
April showers bring May flowers, Easter, loose teeth, and
tooth fairies, and Spring & ducks. Coordinating crafts were
writing and drawing a story about his/her favorite toy that
was shared; making a collage of April showers and flowers;
decorating plastic Easter eggs, decorating a tooth fairy and
making a special tooth box (to save mementos about their
baby teeth) and making a duck family wall hanging. All the
crafts made were lots of fun.
I had my annual Easter party and Easter egg hunt in the
library. There was, of course, a great turnout. After the story
time and crafts, there was a special Easter egg hunt in the
Library. I had a combined turnout for both days around 20
children. It’s always such fun to see the children find the eggs.
Cupcakes and other goodies were eagerly consumed by all!
SWAYS this month was held at the Freeburg Public Library
in Freeburg. Focus was on the Summer Reading Club which
is approaching quite quickly.
I attended two functions of the library this month. The first was
the 5th Annual Parent Community Learning Institute held at
Roxana High School. The school’s doors are open to all of
the community to provide services and resources. It’s much
like a professional development conference. The school
district’s goal is to give back to the community and provide
servant leadership. There were approximately 100 booths
and/or businesses represented. I appreciate Natalie Meyers’s
assistance. I held a drawing for two baskets. Each basket
contained several books, DVDs, giant candy bars, and a
giant bag of popcorn. This is a great way to draw attention
to our Library booth. I counted over 200 entries for both
baskets! We introduced them to our library and promoted the
summer reading club. Both winners of the baskets were 8th
grade students.
The other annual event I attended was family read night at
Eastwood Elementary school. I always enjoy myself at this
event. Many children recognize me from our Library. Some
are a little confused to see me at their school library. I
always provide free books for each child who comes to
my “room.” I had a drawing for a special “Spring” basket.
The contents included several books, a DVD, a game, and
tootsie roll fruit candy. The winner was a 5th grade student.
The school always has a great turnout, and I had over 100
books that I gave away.
Summer reading is quickly approaching! Our patron, Mary
Collier, will be my assistant again this year. She knows “the
ropes.” She is great when brainstorming ideas with me.
Charlotte and I discussed having a “library Lego club”. It’s
very popular with many libraries. I have been contemplating
this for quite some time. I was excited when she approached
me with this idea. What’s needed are Legos for all age groups,
including Duplo and regular Legos. If you see any at garage
sales, etc., please grab them! Once we receive the blocks, it
won’t be hard to get the participants!            
Submitted by: Maury Reynolds

OLD BUSINESS

NEW BUSINESS

              Motion: Podesva                     Second: Werts
Approve Ordinance 2014-01 Determination of Prevailing Wage
Rate.     
Roll call vote: Podesva, aye; Werts, aye; Hierman, aye;
Wiegand, aye. 4 ayes; no nays; 3 absent. Motion carried.   

              Motion: Werts                      Second: Podesva
Approve the setting of time and date for Budget hearing—July
17th, 2014 at 6:30 PM.
Roll call vote: Werts, aye; Podesva, aye; Wiegand, aye; Hierman,
aye. 4 ayes; no nays; 3 absent. Motion carried.                                                                                                                

ADJOURNMENT             There being no further business, the meeting adjourned at 7:29 pm.