East Alton Public Library District

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May, 2016

May 19, 2016

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 6:09 p.m. by Vice President Loretta Silkwood at the library. Those in attendance were C. Wiegand, J. Richie, and M. Funke. Also present was the Director, Richard Chartrand. S. Hierman, J. Bricker, and A. Harris were absent. 4 present, 3 absent. Quorum established.

 

 

PUBLIC COMMENTS

                 

                 None   

 

             

     

APPROVAL OF MINUTES

            Motion: Funke        Second: Wiegand                           Approve the minutes of the April 21, 2016 board meeting.              Roll call vote: Funke, aye; Wiegand aye; Richie, aye; Silkwood, aye. 4 ayes, no nays, 3 absent. Motion carried.

 

 

CORRESPONDENCE

 

·         Card from Andy & Darlene

·         Card from Charlotte

·         Kevin Rasmussen’s Resignation Letter

·         Kevin Buensuceso’s Resignation Letter

·         GASB Statement

·         Dynegy Agreement

 

 

FINANCE

            Motion: Wiegand         Second: Funke                              Approve wages and expenditures as presented for May 2016.                                                                                          Roll call vote: Wiegand, aye; Funke, aye; Richie, aye; Silkwood, aye; 4 ayes, no nays, 3 absent. Motion carried. 

 

 

 

 

 

 

DIRECTOR’S REPORT

1.      Former Trustee Werts was notified her resignation was accepted. The county clerk was notified regarding the change in trustees.

 

2.      More documents were sent to the Illinois Department of Human Rights. Some staff interviews have been conducted.

 

3.      We are in possession of the final copy of the Dynegy agreement. Just in time for the plant to close.

 

4.      Kevin B’s last day was May 14th.

 

5.      The Prevailing wage approval is on the agenda as “New Business”. I will use the ‘most recent’ determinations posted by the state. Currently they have not been updated since July 2015.

 

6.      Setting the time and date for the hearing for the Appropriation Ordinance (2016-02). To be held on July 21, 2016 at 5:30PM.

 

7.      New board contact information will be distributed.

 

8.      The GASB statement needed for the audit will be in the correspondence folder. Judy can interpret. Our IMRF account has a funding ratio of 87.38%, because of this our IMRF rate will be dropping due to the very good ratio.

 

9.      A replacement tax check for $18,190.25 was disbursed on April 27.

 

10.  Kevin Rasmussen has also resigned. His last day was May 11, 2016

 

11.  The new temporary employee of the month is David Kosmen. He will be taking Kevin B’s position.

 

12.  We have shuffled some job duties due to Kevin Rasmussen’s departure. Natalie will now be preparing board information. I will be taking board minutes.

 

13.  We have received a commercial “Freedom of Information” request from a date compilation firm in Florida.

 

14.  A working draft of the budget will be distributed at the board meeting.

 

15.  A replacement tax check in the amount of $14,696.52 was disbursed on May 10, 2016.

 

YOUTH SERVICES REPORT

May 2016

Family movie night for April had 15 in attendance.  It was well attended by my regular movie watchers plus a few new faces.  The new release “The Peanuts Movie” was featured.  Some of the children didn’t know Charlie Brown so it was nice to introduce them to a favorite childhood character of mine. This monthly event is the last until summer reading begins in June.  Weekly movie matinees will begin at that time.

Story time themes and coordinating crafts for April were baby chicks & baby ducks, birds & birdhouses, butterflies, and spring blossoms.  Coordinating themed crafts were making posable baby chicks, cardboard birdhouses, tissue “stained glass” butterfly pictures, and potted plants decorated with stickers and silk flowers.

I attended my annual trip to the Eastwood Elementary School for their Family Read Night.  I had many books to give away.  In addition to giving the children free books, I included pencils and a basket of small candies.  My booth was very well attended in the first hour of the night and happy to report that I gave away everything!  I distributed over 250 books that I accumulated all year just for this event.

The SWAYS meeting in April was at the E. St. Louis Public Library, which I did not attend.  According to the SWAYS minutes American Sign Language (ASL) presenters and story programs were shared.  A couple of the libraries; specifically, O’Fallon & Fairview Heights, incorporate ASL stories into their story time curriculums. The last of the SWAYS meetings until September will be next month at Lebanon Library. 

At present I’m organizing superhero-themed games, contests, and activities for the summer reading program.  Next month decorating will begin.  Registration for the program begins May 24th. 

Eastwood Elementary Kindergartners will be visiting our library for special story time sessions.  There will be a total of 88 children attending.  A fun event!  Submitted by Maury Reynolds.

Text Box: DISCUSSION 


The Director was presented with his Evaluation.

 

 

OLD BUSINESS

                                      None

 

 

 

NEW BUSINESS

            Motion: Wiegand        Second: Funke                                

Approve Prevailing Wage Ordinance.                                                                                         

Roll call vote: Wiegand, aye; Funke, aye; Richie, aye; Silkwood, aye.      4 ayes, no nays, 3 absent. Motion carried. 

           

             Motion: Funke         Second: Wiegand                                

Set time and date of Public Hearing for Appropriation

Roll call vote: Funke, aye; Wiegand, aye; Richie, aye; Silkwood, aye.        4 ayes, no nays, 3 absent. Motion carried. 

 

            Motion: Funke              Second: Wiegand                                

Accept Kevin Rasmussen’s Resignation Letter

Roll call vote: Funke, aye; Wiegand, aye; Richie, aye; Silkwood,

aye. 4 ayes, no nays, 3 absent. Motion carried.

 

             Motion: Funke            Second: Wiegand                                

Approve the temporary hiring of David Kosmen

Roll call vote: Funke, aye; Wiegand, aye; Richie, aye; Silkwood, aye.       4 ayes, no nays, 3 absent. Motion carried. 

 

 

 

ADJOURNMENT             There being no further business, the meeting adjourned at 6:33 pm.