East Alton Public Library District

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November, 2012

November 15, 2012

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, E. Long, and V. Long.  Also present was the Director, Richard Chartrand.  5 present, 2 absent: E. Long, V.
Long, and Bev Werts. Quorum established.                                                                                                  

PUBLIC COMMENTS

APPROVAL OF MINUTES

  Motion: Podesva                Second: Wiegand                             Approve the minutes of the October 18, 2012 board meeting.          Roll call vote: Podesva, aye; Wiegand, aye; Hierman, aye; V. Long, aye; E. Long, aye. 5 ayes, no nays, 2 absent. Motion carried. 

CORRESPONDENCE

FINANCE

   Motion: Podesva                   Second: Wiegand                                Approve wage and expenditures as presented for November 2012.                                                                                          Roll call vote: Podesva, aye; Wiegand, aye; Hierman, aye; E. Long, aye; V. Long, aye. 5 ayes, no nays, 2 absent. Motion carried.                                                

DIRECTOR’S REPORT

1.      Ron may present his audit at this month’s meeting.         

2.      The policy changes are in ordinance form. The ordinance is
included in the board packet and is on the agenda as new
business.

3.      E-book facts courtesy of Kevin:
ebooks available: 6,976
patrons signed up for ebooks: 44
patrons accessing ebooks in November: 24

4.      David has attendance prizes for the board meeting.

5.      In recognition of the Director’s 30th, $125.00 has been given
to the District. Sally has ‘thank you’ letters to sign.

6.      Following successful surgery, Corrine Podesva is now
recovering at St. Clare’s. She has received flowers on behalf
of the Board and Staff.

7.      The GateNet assets have been divided among the members
as a credit. We are applying the credit to our annual fees. Our
credit was slightly over $2,000.

8.      David will be passing around a sheet during the meeting for
proffered contact. This will alleviate confusion as to how you
want to be contacted.

9.      The 2011 per capita grant of $12,490.59 was finally disbursed
by the comptroller’s office. It was only 14 months late.  

10.  The community Christmas box is here. We are collecting the
usual items. The box will be picked up in mid-December.

11.  Also on new business is the hiring of Karla Hornbeck as clerk
1. Karla has worked here before and will be assisting with
shelving and the circulation desk. Joe needs to cut back on his
hours worked and I have ten surplus hours from Paula’s
retirement. Karla will work 12-15 hours per week.

12.  Youth Services: Family Movie Night featured “Madagascar
3”. There were 12 in attendance. November’s featured movie
will be “Christmas Story 2”.
SWAYS meeting was held at the Daugherty Public Library in
Dupo. There was discussion about area schools “reading
counts” program or others like it and how the libraries could
work with the schools to better serve the students. We also
shared book party ideas that could be held during story times.
Story time themes for the month of October were Fall/Autumn
and Fire Safety/Prevention, and Halloween. Coordinating
craft activities were making fall posters, fire safety magnets,
3-D fire trucks, Halloween necklaces, and Halloween monster
visors. I also handed out “Fire Safety Activity Booklets” to
reinforce this important topic. My attendance was picked up
and averages twelve children per story time day. As I said
before attendance is always slow after summer reading ends
and when school begins. Attendance is gradually picking up
again.
Submitted by: Maury Reynolds

OLD BUSINESS

NEW BUSINESS

            Motion: E. Long                     Second: Podesva
Effect policy changes to the Disability Ordinance 2012-04.     
Roll call vote: E. Long, aye; Podesva, aye; Hierman, aye;
Wiegand, aye; V. Long, aye. 5 ayes; no nays; 2 absent. Motion
carried.                                           

            Motion: Wiegand                     Second: E. Long
Approve the hiring ofKarla Hornbeck as Clerk 1 effective
December 1st, 2012 at $8.25 per hour.
Roll call vote: Wiegand, aye; E. Long, aye; V. Long, aye:
Podesva, aye; Hierman, aye. 5 ayes; no nays; 2 absent. Motion
carried.    

ADJOURNMENT             There being no further business, the meeting adjourned at 7:37 pm.