East Alton Public Library District

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October, 2011

October 20, 2011

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:06 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, B. Werts, J. Podesva, and L. Thatcher.  Also present was the Director, Richard Chartrand. E. Long and V. Long were absent. 5 present, 2 absent. Quorum established.                                                                                                  

MINUTES

Motion: Thatcher                      Second: Podesva                                              To approve the minutes of the September 15, 2011 board meeting.     Roll call vote: Thatcher, aye; Podesva, aye; C. Wiegand, aye; B. Werts, aye; Hierman, aye. 5 ayes, no nays, 2 absent. Motion carried.                                          

CORRESPONDENCE

  A $230.00 donation from the Wentzel family to purchase books for the library.

FINANCE

  Motion: Werts         Second: Wiegand

Approve wage and expenditures as presented for October, 2011.                                                                                                 Roll call vote: Werts, aye; Wiegand, aye; Thatcher, aye; Hierman, aye. 5 ayes, no nays, 2 absent. Motion carried.                                          

DIRECTOR’S REPORT

1.      I have temporarily hired (through January 2012) a shelver. Kevin Rasmussen has previous library experience at the Summit Public Library near Colorado Springs. Scheduling became very difficult due to Dustin’s practicum, Joe needing to cut back his hours because of school pressures and Jordan working 15 hours/week. This is on the agenda as new business.

2.      The Per Capita Grant has been signed, sealed and delivered to the State Library. Thanks to all who participated.

3.      The Levy and Appropriation Ordinances along with the supporting documentation were filed with the County Clerk.

4.      On September 19th Maury attempted to stand on a chair which then flipped out from under her. She went to Alton Memorial Hospital to be checked out. Other than bruises, scrapes and a sore back she is OK. We do have a workman’s comp. claim for the hospital visit.

5.      The book club selection for October is the “Friday Night Knitting Club”.  

6.      The District has received an invitation to apply for the Build Illinois Construction Grant. If funded, we are eligible for 75% of total costs.  

7.       The parking lots were resealed and restriped on Columbus Day weekend.

8.      On the agenda as new business is Resolution 2011-03 as it pertains to Olin. We are now challenging Olin’s appeal of its 2007 tax appeals to PTAB as well as the 2009 appeal to the Madison county Board of Review. This is getting as convoluted as the plot to “Bleak House” by Charles Dickens.

9.      Darlene has completed the arrangements for the annual Staff/Board Christmas soiree. The official invite is included in the board packet.

10.  I am in the initial stages for the District to provide e-books. We will be joining the other area libraries that are in the group. Our patrons will share access with the patrons of the other libraries providing the ability to download tens of thousands of items. This will commence in February 2012 and will incur an annual cost of $3,000.00.

11.  Youth Services: The September family movie night was “Mars Needs Moms”. Eighteen were in attendance. Next month I will be showing “Spooky Buddies”. Pre-school and after-school story times started in September. The SWAYS monthly meeting was held at the Illinois Heartland System in Edwardsville. It was a joint partnership meeting with SLING members. New graphic novels were added to the young adult and juvenile sections. The Garfield and Smurfs graphic novels have been popular.                                                                                                 

OLD BUSINESS

NEW BUSINESS

Motion: Werts                           Second: Wiegand                                  To approve hiring Kevin Rasmussen as Clerk I @ $8.75/hr.                              Roll call vote: Werts, aye; Wiegand, aye; Podesva, aye; Thatcher, aye; Hierman, aye. 5 ayes, no nays, 2 absent. Motion carried.

Motion: Podesva                        Second: Wiegand                            Approve Resolution 2011-03 (Olin Tax Appeal).                               Roll call vote:Podesva, aye; Wiegand, aye; Thatcher, aye; Werts,  aye; Hierman, aye. 5 ayes, no nays, 2 absent. Motion carried.

Motion: Werts                                Second: Wiegand                              Acknowledge the dismissal of Jordan Rodgers effective October      15, 2011.Roll call vote:Werts, aye; Wiegand, aye; Thatcher, aye; Podesva, aye; Hierman, aye. 5 ayes, no nays, 2 absent. Motion carried.

ADJOURNMENT

There being no further business, the meeting adjourned at 7:29pm.