East Alton Public Library District

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October, 2013

October 18, 2013

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were Van Long, Eileen Long, Charlotte Wiegand, Larry Thatcher, and Jerome Podesva. Beverly Werts did not attend. Also present was the Director, Richard Chartrand. 6 present, 1 absent. Quorum established.                                                                                        

PUBLIC COMMENTS

APPROVAL OF MINUTES

            Motion: Thatcher               Second: Wiegand                            Approve the minutes of the September 19, 2013 board meeting.          Roll call vote: Thatcher, aye; Wiegand, aye; V. Long, aye, E. Long, aye; Podesva, aye; Hierman, aye. 6 ayes, no nays, 1 absent. Motion carried. 

CORRESPONDENCE

FINANCE

            Motion: E. Long          Second: Podesva                                Approve wage and expenditures as presented for October 2013.                                                                                          Roll call vote: E. Long, aye; Podesva, aye; V. Long, aye; Hierman, aye; Thatcher, aye; Wiegand, aye. 6 ayes, no nays, 1 absent. Motion carried.                                 

DIRECTOR’S REPORT

1.      We are still awaiting statistical training. The person who was sent to training by the system retired.   

2.      Wegman started electrical work on October 9th. He began in
the children’s section.           

3.      I wrote the Annual Per Capita grant. Tanna put it into
electronic format and submitted it. It is worth about $15,000
this year. Don’t hold your breath waiting for it to be
disbursed. It is state money.       

4.      By the time you read this the Appropriation and Levy
Ordinances will be filed along with the supporting
documentation.            

5.      On the Agenda under discussion is the Christmas party,
which will be held on December 19th, as tradition warrants.
Also on the Agenda as New Business is “retain an
attorney.”                

6.      Joe Brown is back working his community services
requirement for his scholarship. Zach Hudson has also
volunteered his time to fulfill his high school community
requirement.         

7.      Darlene’s computer bit the dust and was replaced. The battery
in my laptop would no longer recharge and therefore a
replacement was ordered.                 

8.      There is no word on the roof bids.               

9.      Many thanks to Darlene for heading up the Halloween
decorating.      

10.  The big news for the month is the court subpoena the
library was served. On September 30th, I accepted the
subpoena server. This had to do with my divorce. The
subpoena generated a 3 ½ inch thick stack of paper. A
letter was also included that was signed by the board
president. I delivered the documents to the attorney,
Edwin Butler, on my way to work on October 3rd. A
copy of the subpoena and the letter are included in
the board packet. I would like to thank all of the staff
members who pitched in and assisted in this, particularly
Darlene, Andy, and David.

11.  Youth Services: The family movie night was a huge
success. I had 17 total in attendance. I showed the new
release of “Epic.” It seemed to be a popular movie. I am
anxious to show next month’s new release of “The
Croods.” The reviews were very favorable as a family
movie.
Story time themes for September were “back to school” and
“all about me.” Coordinating crafts were self-portraits. It was
fun to measure and record each child’s height. We will
compare at the end of the year to chart their growths.
Back to school projects were painting and coloring
poster board pictures of a schoolhouse and bus. The
children are generally enthusiastic to participate in
group discussions. I have a very “lively” group of
about 10 preschoolers. My afternoon story time has
substantially increased. The older afterschool kids come
in after school each day and want to perform their own
puppet shows. They seem very creative and enjoy doing
activities I give them when I have extra time to share.
However, they also have been attending Wednesday’s
afternoon story time. This group of 10 or 11 enjoy the
crafts, story times, and discussions. I enjoy working with
them.            
Submitted by: Maury Reynolds

OLD BUSINESS

              
       

NEW BUSINESS

                 
                     Motion: Thatcher       Second: Wiegand
Approve the acceptance of Chef Bob’s catering for the annual
Christmas soiree.     
Roll call vote: Thatcher, aye; Wiegand, aye; Hierman, aye; V.
Long, aye; E. Long, aye, Podesva, aye. 6 ayes, no
nays, 1 absent. Motion carried.     

                     Motion: Thatcher       Second: Wiegand         
Motion to table “retain an attorney” until November meeting.
Roll call vote: Thatcher, aye; Wiegand, aye; Podesva, aye;
Hierman, aye; E. Long, aye; V. Long, aye. 6 ayes, 0 nay, 1 absent. Motion carried.
                                                                                                  

ADJOURNMENT             There being no further business, the meeting adjourned at 7:30 p.m.