East Alton Public Library District

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October, 2014

October 16, 2014

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:03 p.m. by President Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, and M. Funke. Eileen Long, Van Long, and Beverly Werts were not present. Also present was the Director, Richard Chartrand. 4 present, 3 absent. Quorum established.

Beverly Werts joined the meeting at 7:04 p.m.                                                                               

PUBLIC COMMENTS

                  None                       

APPROVAL OF MINUTES

            Motion: Funke       Second: Podesva                            Approve the minutes of the September 18, 2014 board meeting.          Roll call vote: Funke, aye; Podesva, aye; Wiegand, aye; Hierman, aye; Werts, aye. 5 ayes, no nays, 2 absent. Motion carried. 

CORRESPONDENCE

 1) Notice from Madison County Board of Review about Dynegy

FINANCE

            Motion: Podesva          Second: Wiegand                               Approve wage and expenditures as presented for October 2014.                                                                                          Roll call vote: Podesva, aye; Wiegand, aye; Funke, aye; Hierman, aye; Werts, aye. 5 ayes, no nays, 2 absent. Motion carried.                                   

DIRECTOR’S REPORT

1) We will discuss the annual staff/board Christmas Soiree at the

      board meeting.         


2) I would like to thank the library board for the sympathy card

    due to the death of my niece. I took two days of funeral leave to

    go to Iowa.                                                            

                                                                                              
3) The new staff members are all learning their respective duties.

     Cameron Randall was the final person hired. His appointment

     is on the agenda under New Business.       

4) The lowest bidder on the copier was All Pro in Alton. The

     machine has been delivered and is working.                

5) The roof replacement is now moved to Unfinished Business.       
    
6) The District is in receipt of an assessment protest from Dynegy

    (power plant).

7) After the election, I would like the board to consider the

    possibility of sending the board packet out via email.      
     
8) I am still working on the Per Capita grant. It will be complete

     by the 15th.

9) The tax levy and appropriation ordinances along with the

    supporting documentation will be filed at the county clerk’s

    office in November.

10) I would like to thank the staff for pitching in and training the

      new staff members.

YOUTH SERVICES REPORT

Family movie night for September had no attendance.  The movie to be shown was Disney’s “Muppets Most Wanted”.  Unfortunately it wasn’t enjoyed.  There usually is a small attendance after the new school year starts. Families are getting into a new routine.  The Library has to compete at times with after-school programs, children’s sporting events, and chorus/band practices.  Attendance gradually picks up in late fall.  I’ll be showing “Hocus Pocus” for the October family movie night.

Story time themes for September were back-to-school and all about me. Coordinating crafts were making posters describing their new school experiences and making booklets about themselves.  Each child brought something from home that was special to them.  I miss my 9 regulars in the am story time.  They are now kindergartners!  I now have 4 new families coming in the am--totaling 7 children. For the afternoon story time I also have 4 families coming--totaling 7 children.  I anticipate an increase in attendance in the coming months.

SWAYS this month was held at Daugherty Public Library at Dupo.  Focus was on the best and worst Summer Reading events/experiences etc.  There was also a representative from the University of Ill. Extension talking about 4-H programs for libraries.  Next month’s SWAYS meeting will be in Granite City.

I’m slowly getting legos.  Not enough yet.  I’m hoping to begin the club next month.  I sure have had a lot of inquiries.  Submitted by Maury Reynolds.

OLD BUSINESS

                 Motion: Werts               Second: Funke
The roof bids were opened: Jordain $22,975; Bock $21.397; Morse $20,898.

Approve the Roof bid by Andrew Bock for $21,397.       
Roll call vote: Werts, aye; Funke, aye; Hierman, aye;
Wiegand, aye; Podesva, nay. 4 ayes; 1 nay; 2 absent. Motion carried.     

NEW BUSINESS

 Motion: Podesva              Second: Funke
Approve the hiring of Cameron Randall as Clerk 1 effective

October 1, 2014.       
Roll call vote: Podesva, aye; Funke, aye; Hierman, aye;
Wiegand, aye; Werts, aye. 5 ayes; no nays; 2 absent. Motion

carried.  

ADJOURNMENT   There being no further business, the meeting adjourned at 8:02 pm.