East Alton Public Library District

January 2017

January 19, 2017



The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 6:00 p.m. by Sally Hierman at the library. Those in attendance were C. Wiegand, J. Richie, J. Bricker, M. Funke, L. Silkwood, and A. Harris. Also present was the Director, Richard Chartrand.

7 present, 0 absent. Quorum established.











            Motion: Funke        Second: Richie                           Approve the minutes of the December 15, 2016 board meeting.              Roll call vote: Funke, aye; Richie, aye; Silkwood, aye; Hierman, aye; Bricker, aye; Wiegand, aye; Harris, aye.  7 ayes, no nays, 0 absent.                                      Motion carried.











            Motion: Funke          Second: Silkwood                              Approve wages and expenditures as presented for January 2017.                                                                                          Roll call vote: Funke, aye; Silkwood, aye; Richie, aye; Bricker, aye; Wiegand, aye; Hierman, aye; Harris, aye. 7 ayes, no nays, 0 absent.                                     Motion carried.








1.      The election certification was signed by Charlotte and transmitted to the County Clerk on January 7, 2017.

2.      The notification for 2017 Statement of Economic Interest has been sent by the County Clerk’s Office. When completed, please file the certificate with the Director.

3.      A replacement tax check in the amount of $14,370.58 was disbursed to the District on January 9, 2017.

4.      Natalie composed a staff newsletter stating many of the changes due to the staff reorganization. A copy is in the board packet.

5.      On the agenda under “New Business” is the hiring of Max Rickerson. Max is replacing Cameron. Max is a student at SIU-E and is working approximately 20 hours per week. We also have a volunteer, Will. Will is here about 10 hours per week.

6.      The Book Club selection for January is Donna Tartt’s, “The Gold Finch”. A weighty tome concerning personal loss and self-realization.

7.      A big thank you to Darlene for making all of the payroll changes necessary due to the staff reorganization. Some needed to be done twice. I know this was frustrating for her.

8.      The new policy manual was distributed to all employees. They signed a statement acknowledging receipt.

9.      I completed the annual public library certification to the state library. We are a real public library through 2017.

10.   I am now preparing items for Natalie to process. Making certain the cataloging record matches our item. Placing control number and call number on item.


January 2017

Family movie night for December was “The Santa Clause” with Tim Allen. Very enjoyable with lots of Christmas goodies prepared. Next month I will be showing a double feature.

Story time themes for December were everything Christmas related from fantasy and whimsical to real and true. Coordinating crafts were our annual letter writing to Santa. Rudolph and the elves always have to be included per the children’s requests. They thoroughly enjoy this activity because Santa always acknowledges and responds to their letters by writing a personal letter back to each.

Other coordinating crafts were painting Christmas sun catchers, designing Christmas necklaces and/or bracelets, and creating special Christmas ornaments for their trees at home.

I’m having a tremendous turn out for my programs. Average about 14. Our Christmas story time/party was great for the kids with stories, activities, games, snacks, and small gifts exchanged. I had 16 children in attendance. I am grateful for my supportive parents.

The SWAYS meeting in December was held at the Fairview Heights Public Library. It was a combination business meeting and Christmas snack party. A smaller crowd attended, but we were able to complete our annual book discussion and reviews. We have recommended readings of juvenile and young adult books that we can choose from. Next month the SWAYS meeting will be in Glen Carbon.

Submitted by Maury Reynolds








            Motion: Wiegand        Second: Funke                                

Approve the hiring of Max Rickerson at $8.25 per hour for  approximately 20 hours per week.

Roll call vote: Wiegand, aye; Funke, aye; Silkwood, aye; Bricker,        aye; Harris, aye; Hierman, aye; Richie, aye. 7 ayes, no nays, 0 absent.                                             Motion carried.


ADJOURNMENT             There being no further business, the meeting adjourned at 6:22 pm.