April, 2011
April 21, 2011 |
EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES
CALL TO ORDER |
The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, P. Shoemaker, B. Werts and V. Long Absent J. Podesva and E. Long. Also present was the Director, Richard Chartrand. 5 present, 2 absent. Quorum established. E. Long joined the meeting at 7:05. Motion: Wiegand Second: V. Long Change order of business to present Audit Report before public comments. Roll call vote: Wiegand, aye; E. Long, aye; V. Long, aye; Werts, aye; Shoemaker, aye; Hierman, aye. 6 ayes, no nays, 1 absent. Motion carried. Ron Carnes present the audit report. |
MINUTES |
Motion: Werts Second: E. Long To approve the minutes of the February 17, 2011 board meeting. Roll call vote: Werts, aye; E. Long, aye; V. Long, aye; Wiegand, aye; Hierman, aye; Shoemaker, aye. 6 ayes, no nays, one absent. Motion carried. |
PUBLIC COMMENTS |
Larry Thatcher |
FINANCE |
The financial statement was discussed. Motion: Shoemaker Second: Wiegand To approve wage and expenditures as presented for March and April, 2011. Roll call vote: Shoemaker, aye; Wiegand, aye; E. Long, aye; V. Long, aye; Hierman, aye; Werts, aye. 6 ayes, no nays, one absent. Motion carried. |
DIRECTOR’S REPORT |
1. We have received notification that our annual per capita grant has been awarded in the amount of $15, 138.12. God only knows when the money will actually be disbursed. 2. Ron is supposed to be at the board meeting in April. I no longer promise his attendance. 3. This is the reorganization meeting, the agenda is long and under new business is a resolution for continuing legal representation for the Olin assessment challenge. 4. Due to our high delivery volume we will continue to have 5 days per week delivery. Our weekly average delivery volume for FY 2010 was 1,386 items. 5. A big thank you to Charlotte for the Easter display items. 6. The April Book Club selection is “Sarah’s Key” by Tatiana deRosney. A novel set in France during the Nazi occupation. 7. Forms related to the Olin tax assessment for property parcels included in the library district were sent to the attorney. 8. Jocie has completed all the required course work for a Bachelor of Science in Organizational Leadership from Greenville College. Graduation will be May 2011. 9. Budget: The 2010 assessed valuation is 143,551,178 The 2009 assessed valuation was 147,346,025 Decrease of 3,794,847 In the May board packet you will receive a proposed increase in fines and fees to make up the shortfall in revenue. I am recommending no staff raises. I will come up with the revenue to replace the 20 something year-old leaking roof over the original section of the building as a Life, Health and Safety issue. With this exception the budget will be revenue neutral. 10. Youth Services: Family movie night in March was the new release “Megamind”. Fourteen were in attendance. Story time themes for March were: Women’s history month; March winds; kites, St Patrick’s Day; cocoons, butterflies and signs of spring. We met in Granite City at the main library for the March SWAYS meeting. The primary focus was the summer reading program. Guest children’s author, Debbie Morris read her new book “Here I am…Look at Me”. She donated a copy of her book to the collection. I have finalized the performers and dates and am working on the additional crafts and activities for the summer reading program. |
OLD BUSINESS |
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NEW BUSINESS |
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SINE DIE ADJOURNMENT |
There being no further business, the meeting adjourned at 7:38 p.m. |