East Alton Public Library District

April 2019

                April 18, 2019

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

 

CALL TO ORDER

The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 5:45 p.m. by Margaret Funke at the library. Those in attendance were C. Wiegand, J. Richie, J. Bricker, A. Harris and L. Silkwood.

Also present was the Director, Richard Chartrand.

6 present, 1 absent. Quorum established.

 

 

 

PUBLIC COMMENTS

                  None   

 

             

 

     

APPROVAL OF MINUTES

            Motion: Wiegand    Second: Silkwood                         Approve the minutes of the March 21, 2019 board meeting.         

Roll call vote: Wiegand, aye; Silkwood, aye; Richie, aye; Bricker, aye; Harris, aye; Funke, aye. 6 ayes, no nays, 1 absent.                                                                                         Motion carried.

 

 

 

CORRESPONDENCE

·         October 4, 2017 & April 5, 2019 - Statement of Open Accelerated Payment Invoices

·         2018 Employer Retirement Reserve Statement - Regular Reserve Account

 

 

FINANCE

 

 

            Motion: Harris      Second: Wiegand                            Approve wages and expenditures for March 2019.                                                                                                 Roll call vote: Harris, aye; Wiegand, aye; Richie, aye; Bricker, aye; Silkwood, aye; Funke, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

 

 

 

 

DIRECTOR’S REPORT

DIRECTOR’S REPORT
April 2019

1.      The Certification of Exemption for the library property was filed with the Board of Review on March 25, 2019.

2.      My volunteer hours for March were 18.5.

3.      The compliance report for the Local Government Health Care Plan was completed and sent to the Department of Central Management Services.

4.      Election Results:

·        Judith Richie       562

·        Margaret Funke 518

·        Sally Hierman     576

5.      The April book club selection is: John Steinbeck’s ‘The Winter of Our Discontent’. A scathing expose of social upper class mores in the Northeast. Not the usual Steinbeck.

6.      A replacement tax check was disbursed on April 9th in the amount of $20,002.30.

7.      Tax Service ended on April 9th. 329 returns were prepared. This was an all-time high. That number did not count people who came in; but, did not need to file.

8.      Thanks to everyone who participated decorating the library for Easter.

9.      If you have not turned in the receipt for filing the Statement of Economic Interest, please do so.

10. On April 10, I proctored an exam. We charge $10 per exam.

11. There will be no increase in automation charges for FY2019/2020. Fee: $5,494.72.

12. There is a flyer in your board packet for an upcoming trustee workshop in Edwardsville.

13. We will have Board Reorganization at the April meeting.

YOUTH SERVICES REPORT

April 2019

 

The themes for March story times were ice cream, St. Patrick’s, spring climate, and spring bugs & insects. Crafts were creating delicious banana splits, St. Patrick’s mobile, coloring spring drinking cups, and lady bug stick ornaments. The favorite craft for the month was decorating real banana splits. Of course, anything with food is always well received!

My family movie shown was an old Disney classic “Bambi.” One of two family movie nights remain until the summer reading program. I will still show movie matinees during the summer.

SWAYS was held at the Mississippi Valley Public Library in Collinsville. Round table discussion on summer reading, performers, activities, and crafts. My theme this year is “It’s Showtime at The East Alton Public Library.” Performers are hired and dates are set. Many things to be done before registration in May. Submitted by Maury Reynolds

 

DISCUSSION

        None

 

 

 

OLD BUSINESS

        None

 

 

 

NEW BUSINESS

            Motion: Richie    Second: Wiegand                                          Election of Officers:

President – Margaret Funke

Vice President – Loretta Silkwood

Treasurer – Judith Richie

Secretary – Charlotte Wiegand

Roll call vote: Richie, aye; Wiegand, aye; Harris, aye; Bricker, aye; Silkwood, aye; Funke, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

            Motion: Silkwood          Second: Harris                                        Set Time and Date of Board Meetings.                                                                                          Roll call vote: Silkwood aye; Harris, aye; Funke, aye; Bricker, aye; Richie, aye; Wiegand, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

            Motion: Silkwood          Second: Richie                                           Honor all outstanding contracts and obligations.

Roll call vote: Silkwood, aye; Richie, aye; Funke, aye; Bricker, aye; Wiegand, aye; Harris, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

            Motion: Silkwood        Second: Richie                                            Set depository as Liberty Bank.                                                                                          Roll call vote: Silkwood aye; Richie, aye; Funke, aye; Bricker, aye;  Wiegand, aye; Harris, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

   ADJOURNMENT                    There being no further business, the meeting adjourned at 6:11 pm.