East Alton Public Library District

April 2021

                April 15, 2021

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

 

CALL TO ORDER

The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 5:47 p.m. by Maggie Funke at the library. Those in attendance were C. Wiegand, J. Richie, J. Bricker, S. Hierman and L. Silkwood.

Also present was the Director, Richard Chartrand.

6 present, 1 absent. Quorum established.

 

 

PUBLIC COMMENTS

       None   

 

             

     

APPROVAL OF MINUTES

            Motion: Wiegand     Second: Hierman                          Approve the minutes of the March 17, 2021 meeting.                     Roll call vote: Wiegand, aye; Hierman, aye; Silkwood, aye; Funke, aye; Bricker, aye; Richie, aye. 6 ayes, no nays, 1 absent.                                                                                         Motion carried.

 

 

CORRESPONDENCE

·         Final Settlement Sheet - Tax Year 2019

 

 

FINANCE

 

 

            Motion: Bricker   Second: Silkwood                            Approve wages and expenditures as presented for March 2021.

Roll call vote: Bricker, aye; Silkwood, aye; Hierman, aye; Wiegand, aye; Funke, aye; Richie, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

 

 

 

 

 

 

 

 

DIRECTOR’S REPORT

DIRECTOR’S REPORT

April 2021

1.      Volunteer hours for March were 19.5.

2.      Tax preparation was extended for an additional week. Appointments available were quickly filled.

3.      I have prepared the Agenda as the reorganization meeting. There will be a vacancy to be filled.

4.      The Final Settlement sheet for the tax year 2019 is included as correspondence.

5.      I have filed the Certificate of State of Exempt Property with the Board of Review. This exempts the library property from taxation.

6.      Drew is required to testify on April 13 in the case of Larry Blasingim who was removed from the library premises and cited by the police. Mr. Blasingim pled not guilty.

7.      East Alton Elementary Summer School and the Library Summer Reading Club are fully coordinated. There are no longer activities that are in conflict. Summer School is Monday-Thursday; Library programs are on Friday.

8.      There is now one computer available for public use.

9.      I will begin the draft of the Appropriation Ordinance when the County Clerk’s Office releases the Equalized Assessed Valuation.

10.  I am concerned about the receipt of the board packets in a timely manner. If you prefer we can distribute them via e-mail with attachments.

11.  Natalie has the Minute Book ready for signatures.

YOUTH SERVICES REPORT

April 9th, 2021

The April SWAYS meeting will be accomplished on April 14th using ZOOM.

The Beanstack page is close to being finished. The Summer Reading Challenges will be from Monday, June 7th through Friday, July 30th. There are challenges for the following age groups: pre-school summer reading, as well as 1000 books before kindergarten, ages 6-11, ages 12-17, and adult. Besides the 1000 books before kindergarten, the challenges are all based on 10 hours of reading. The entertainment schedule includes Mad Science, Dino O’Dell (music/storyteller), Hooked on Science, Mr. Biblio (stories/music), and Glen Foster Magic Show. All performances are outdoors, and scheduled for 10 A.M. on Fridays, except for the last, which will be on a Saturday morning. All these dates are scheduled with the summer school schedule in mind, so there should be no conflicts.

I have received reimbursement from the Illinois State Library for the Back to Books Grant purchases which have been finalized. I’ve added hundreds of biographies and historical fiction, as well as historical graphic novels. I’ve also added a lot of non-fiction books to the collection on a variety of topics.

Respectfully submitted by Becky Retzer.

 

DISCUSSION

       None

 

 

OLD BUSINESS

       None

     

 

NEW BUSINESS

           Motion: Hierman    Second: Silkwood                                       Election of Officers:

President – Margaret Funke

Vice President – Loretta Silkwood

Treasurer – Judith Richie

Secretary – Charlotte Wiegand

Roll call vote: Hierman, aye; Silkwood, aye; Wiegand, aye; Bricker,     aye; Richie, aye; Funke, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

           Motion: Richie        Second: Wiegand                                        Declaration of Vacancy

Roll call vote: Richie aye; Wiegand, aye; Funke, aye; Bricker, aye; Silkwood, aye; Hierman, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

           Motion: Silkwood       Second: Bricker                                        Appoint Adam Harris to fill vacancy as unexpired term

Roll call vote: Silkwood, aye; Bricker, aye; Funke, aye; Richie, aye; Wiegand, aye; Hierman, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

 

            Motion: Hierman          Second: Silkwood                                     Set Time and Date of Board Meetings (Ordinance 2021-01)                                                                                          Roll call vote: Hierman aye; Silkwood, aye; Funke, aye; Bricker, aye; Richie, aye; Wiegand, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

            Motion: Hierman          Second: Richie                                        Honor all outstanding contracts and obligations                                                                                          Roll call vote: Hierman, aye; Richie, aye; Funke, aye; Bricker, aye; Silkwood, aye; Wiegand, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

            Motion: Wiegand         Second: Silkwood                                           Set depository as Liberty Bank.                                                                                          Roll call vote: Wiegand, aye; Silkwood, aye; Funke, aye; Bricker,        aye;  Hierman, aye; Richie, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

ADJOURNMENT             There being no further business, the meeting adjourned at 6:21 pm.

 

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