East Alton Public Library District

August, 2012

August 16, 2012



The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:03 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, J. Podesva, B. Werts, E. Long, and V. Long.   Also present was the Director, Richard Chartrand.  6 present, 1 absent. Quorum established.                                                                                                  



  Motion: Werts                Second: Podesva                              Approve the minutes of the July 19, 2012 board meeting.          Roll call vote: Werts, aye; Podesva, aye; E. Long, aye; Hierman, aye; V. Long, aye; Podesva, aye. 6 ayes, no nays, 1 absent. Motion carried. Darlene was in attendance.


      Sally’s report card for Dan Werts. Olin emails.                                    


   Motion: E. Long                   Second: Werts                              Approve wage and expenditures as presented for August 2012.                                                                                          Roll call vote: E. Long, aye; Werts, aye; Podesva, aye; Hierman, aye; V. Long, aye; Wiegand, aye. 6 ayes, no nays, 1 absent. Motion carried.                                                                                                


1.      We have applied for and received a link on the village

2.      The Levy Ordinance and the 2 cent Building and Maintenance
Tax Resolution are included in the board packet. The Levy
Ordinance cannot be enacted until the September board

3.      2013 Consolidation Election:
There are new rules and they are sane.
The first day to circulate petitions is September 25, 2012. No
more walking/sliding down sidewalks covered in ice to
get signatures with a wind chill of -20 degrees.   
Petition filing period is December 17-24, 2012.
All trustees except Sally Hierman have an expiring term or
expiring 2 year appointment.
There will be 4 year terms and two 2 year unexpired terms.
Eileen Long, Jerome Podesva, Bev Werts, and Charlotte
Wiegand have 4 year expiring terms. Van Long and Larry
Thatcher have two year expired terms.
Petitions will be available at the September board meeting.

4.      The URL for the Open Meetings Act is:

5.      Joe has been awarded a grant to pay 90% of the costs of
pharmacy school, including transportation.   

6.      A copy of the policy manual pertaining to “Funeral Leave”
is included in the Board packet. This section title needs to
be changed in Bereavement Leave. Serious consideration
needs to be paid to the three days off for parent, spouse,
and child. At the very least, an emergency provision needs
inserted for an extension authorized by the Director or
board President.   
The Trustee/Staff committee is Eileen and Sally.
    g. 3 days leave for full-time personnel may be granted
        in the event of a death in the immediate family. The
        immediate family is defined as spouse, children,
        parents, grandparents, brothers, sisters, parents-in-law,
        and dependent relatives living in the home.

7.      Paula’s “Thank God I’m Leaving” bon voyage soiree will
be August 16, 2012, immediately following the board

8.      Bill Haine had mobile office hours on August 13th from
2-4 in the meeting room.   

9.      The Book Club selection for August is “The Forgotten
Garden” by Kate Morton.

10.  I have finally finished going through the old fiction. Joe is
revising and shifting. I have moved on to the mysteries.   

11.  Youth Services: The summer reading program ended as a
great success! I had 145 children sign up for the program.
Around 110 successfully completed the program. Our finale
consisted of lots of pizza and prizes.
In my June’s report I included a list of hired performers, craft
workshops, and family movies shown. Attendance was over
110 for each performer. Attendance for the crafts and work-
shops were at least 36 up to 70 for those crafts that had no
limit. The movie attendance averaged around 25.

At the end of August weekly story time, crafts, and family
movie nights will begin again. SWAYS meetings will begin
in September.

Thanks all to the businesses who contributed coupons,
discounts, and tickets. They were: The Spaghetti Factory,
East Alton Skiing Rink, Grizzlies Baseball, Cardinals
Baseball, and Bowl Haven/Airport Plaza Bowling Lanes.
Submitted by: Maury Reynolds



            Motion: Werts                      Second: Wiegand
Approve 2 cent Building and Maintenance Tax Resolution 2012-02
Roll call: Werts, aye; Wiegand, aye; E. Long, aye; Podesva, aye; Hierman,
aye; V. Long, nay. 5 ayes; 1 nay; 1 absent. Motion carried.

            Motion: Werts                        Second: Podesva
Approve the election of the new “Bereavement Policy”
Roll call: Werts, aye; Podesva, aye; E. Long, aye; Hierman, aye; Wiegand, aye;
V. Long, nay. 5 ayes; 1 nay; 1 absent. Motion carried.

ADJOURNMENT             There being no further business, the meeting adjourned at 7:37 pm.