East Alton Public Library District

August 2019

             August 15, 2019



The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 5:46 p.m. by Margaret Funke at the library. Those in attendance were C. Wiegand, J. Richie, S. Hierman, L. Silkwood, A. Harris and J. Bricker.

Also present was the Director, Richard Chartrand.

7 present, 0 absent. Quorum established.











            Motion: Wiegand   Second: Richie                             Approve the minutes of the July 18, 2019 board meeting.         

Roll call vote: Wiegand, aye; Richie, aye; Hierman, aye; Harris, aye; Silkwood, aye; Bricker, aye; Funke, aye. 7 ayes, no nays, 0 absent.                                                                                         Motion carried.





·         2019 State Report (13 Pages)

·         2019 New Copier Contract (4 Pages)

·         IMRF Payment of $50,000.00 on July 24th, 2019 Statement

·         IMRF Statement of Open Accelerated Payment Invoice  (2 Pages)

·         Pekin Insurance Audit (7 Pages)







            Motion: Hierman    Second: Silkwood                            Approve wages and expenditures for July 2019.                                                                                                 Roll call vote: Hierman, aye; Silkwood, aye; Bricker, aye; Wiegand, aye; Funke, aye; Richie, aye; Harris, aye. 7 ayes, no nays, 0 absent.                        

Motion carried.





July 2019

1.     The Levy Ordinance is completed and is included in the board packet. It should be enacted at the October board meeting.

2.     After almost 25 years, the front door lock became problematic and was replaced.

3.     Volunteer hours for July were 26.

4.     The Book Club selection for August is: “Blindsighted” by Karen Slaughter. A sadistic rapist and killer is terrorizing rural Georgia.

5.     An Accelerated Payment was made to IMRF in the amount of $50,000.00. The statement is in the correspondence folder.

6.     The flush assembly and related plumbing was replaced in the staff restroom.

7.     The lease on the copier is expiring. Under “New Business” is Approve lease on copier. We will have a new machine for approximately $10.00 more per month. It is a five-year lease.

8.     Maury is on vacation. There is no Youth Services Report.

9.     A disbursement of $33,829.85 in taxes occurred on August 5, 2019.

10. Once again we will participate in the Income Tax preparation service. The program will begin in February.




August 2019

The 2019 Summer Reading Program ended Tues., July 23rd. This program seemed to fly by. So many fun activities and events during out “show time at out library.”

Performers for July were Professor Leland and his rabbit, Whiskers, Fred & His Feathered Friends (parrots), and our finale performers Sheltered Reality Drumline. The drumline band was a huge success last year that I had them return for our finale again. Unfortunately, it was muddy and raining on that day so the park wasn’t a good place. We had our finale with the band and pizza at the Rec. Center (Keasler Complex.) Chris Logan graciously offered the complex.

Our craft and activities for July were making magician hats. Many carnival games were played with the opportunity for the children to win many prizes. It’s always fun to give out prizes. We had an ongoing Bingo game and “I-Spy in the Neighborhood” event. We walked through the neighboring streets to find the special objects. We ended at the small park at the Rec. Center.

I planned a field trip for the older tweens and teens. Even though they participated in the reading part of the program, I wanted them to have a special event for their age group. We (9 total) met first at McDonald’s for lunch and onto the Eastgate Cinema and watched the new Spider-Man movie. They certainly had fun and appreciated this field trip.

Three more movies were shown in July: the original Mary Poppins, The Greatest Showman, and Ralph Breaks the Internet. The attendance averaged in 35--40 children and parents. I did serve popcorn and drinks this year. I have great parents who are always helping with clean-up too.

Our big prize day yielded almost all of the kids who signed up and who signed up and who participated throughout the program. My main emphasis on prizes this year was the show time theme with lots of CD audio books, regular books, posters, and show time activity games or crafts. All kids received prizes from the display case drawings, and each received a goody bags with cards, games, slime, and candy. The extra event I added to the prize day finale with piñatas. I had two piñatas…one for boys and one for girls. All enjoyed using their batting skills to break them open! Lots of candy rained down.

The 2019 Summer Reading Club had ended. After school story times and movies will begin again after Labor Day.

Submitted by Maury Reynolds 












            Motion: Hierman    Second: Silkwood                             

Approve Copy Machine Lease.

Roll call vote: Hierman, aye; Silkwood, aye; Bricker, aye; Wiegand,   aye; Funke, aye; Richie, aye; Harris, aye. 7 ayes, no nays, 0 absent.                        

Motion carried.


   ADJOURNMENT                    There being no further business, the meeting adjourned at 6:10 pm.