East Alton Public Library District

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July 2018

                July 19, 2018

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

PUBLIC HEARING - APPROPRIATION ORDINANCE
The hearing for the Appropriation Ordinance (2018-02) was convened at 5:15 PM by the Director, Richard Chartrand. Those in attendance were: Richard Chartrand, Maggie Funke, Sally Hierman, Charlotte Wiegand, Loretta Silkwood, Jason Bricker, and Judith Richie. No one from the public attended. Adjourned at 5:15 PM.

 

CALL TO ORDER

The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 5:46 p.m. by Maggie Funke at the library. Those in attendance were C. Wiegand, J. Richie, J. Bricker, S. Hierman, and A. Harris.

Also present was the Director, Richard Chartrand.

6 present, 1 absent. Quorum established.

 

 

PUBLIC COMMENTS

                  None   

 

             

     

APPROVAL OF MINUTES

            Motion: Hierman     Second: Silkwood                          Approve the minutes of the June 21, 2018 board meeting.              Roll call vote: Hierman, aye; Silkwood, aye; Richie, aye; Wiegand, aye; Bricker, aye; Funke, aye. 6 ayes, no nays, 1 absent.                                                                                         Motion carried.

 

 

CORRESPONDENCE

·          Statement of Open Accelerated Payment (AP) Invoices

·         FY 2017 Annual Financial Report (17 Pages)

   

 

FINANCE

 

 

            Motion: Hierman      Second: Wiegand                              Approve wages and expenditures as presented for June 2018.                                                                                          Roll call vote: Hierman, aye; Wiegand, aye; Richie, aye; Bricker, aye; Silkwood, aye; Funke, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

 

 

 

 

 

DIRECTOR’S REPORT

1.     Volunteer hours for July:

·        Rich - 39

2.     $15,225.00 was disbursed by the State for the annual Per Capita Grant. This was the last of the outstanding state disbursements.

3.     After weeding, Natalie has been shifting in Adult Fiction. New shelf labels will follow.

4.     The Book Club selection for the month is: “Y is for Yesterday” by Sue Grafton. This was her final book before her untimely death.

5.     The proposed Levy Ordinance is included in the board packet to be enacted in October.

6.     The policy amendments are included in the board packet.

7.     I plan to have the annual report completed by the board meeting.

8.     Max will return to work in late August.

9.     On August 8th, the automation system was down for over four hours. It was not a fun day.

10. The proposed levy will require a Truth-in-Taxation notice and a public hearing.

 

YOUTH SERVICES REPORT

August 2018

The summer reading club finished all of its activities at the end of July.  What a wonderful attendance and finale.

Our July performers were YoYo Matt, Juggling Jeff, Treehouse Wildlife, and Sheltered Reality Drumline.  Two of these performers I had in the past and were crowd pleasers.  YoYo Matt is now 17 years old and still perfecting his craft and has won many state and national awards.  He demonstrated with many kinds of yoyos and then using children volunteers to try out his yo-yoing patterns.  I was pleased to give out to every child a yoyo as a special attendance prize. 

Juggling Jeff is amazing.  Not only is he an entertainer but a motivational speaker. Using his various juggling methods with many different items, he also calls volunteers to “help” him.  The kids love that!  Again I gave to each child as an attendance prize 3 “juggling balls” to get them started to hone their juggling skills.

Treehouse Wildlife out of Dow was great.  Some animals they brought were a hissing cockroach, opossum, owl, turtle, and an eagle.  These were rescued animals but are not able to go back out into their natural habitats.  A great learning workshop was brought into our library. 

Sheltered Reality was awesome!  They performed at the first finale day at Van Preter Park.  They were so entertaining, fun, enthusiastic, and highly energetic.  Children and adult volunteers were gifted to perform with them. The overall consensus was to absolutely have them back again!  We enjoyed a picnic with pizza and dessert. It was a beautiful day.  Not extremely hot either.  We will do this again.

Our Monday Movie Matinees featured A Wrinkle in Time, the older version of Jumanji, and the new Sherlock Gnomes.  I was well pleased with the participation.  Usually averaged 25-28 attendees.

On craft/activities days we fabric painted aprons and drink holders to the travel reading theme.  On the last craft day (back by popular demand) was tie-dyeing t-shirts etc.  Some brought t-shirts, bags, socks, and tennis shoes.  They were to wear their creations on the second and last finale day which was our big long-awaited prize day.

Prize day was successfully fun and rewarding for me and for the children.  Each child received a big prize that was displayed in the display case.  Winners received 4 Cardinal tickets to a game. All children also received a goody bag filled with small toys, games, free coupons to Sonic, (2) tickets to the Gateway Grizzlies baseball, and candy. 

Before I take down all the decorations and the bulletin board, please read the stories written by 8 young authors.  They are displayed on the meeting room door.  In the display case are dioramas masterfully created by 9 children/young adults.  I had an exceptional high school volunteer, Jack.  She possesses high leadership qualities, and was a tremendous help.  Another volunteer was a 9th grader who stepped up to help me when needed.  Hayleigh was an asset as well.

I’m still editing my photos that were taken for all the performances etc.  But you can see videos on our Facebook page posted by my “mother” videographer. I will be starting the regular story time craft and activities after Labor Day. Submitted by Maury Reynolds.

 

DISCUSSION

       None

 

 

 

OLD BUSINESS

             Motion: Hierman        Second: Silkwood                                

Appropriation Ordinance (2018-02)

Roll call vote: Hierman, aye; Silkwood, aye; Wiegand, aye; Bricker, aye; Funke, aye; Richie, aye. 6 ayes, no nays, 1 absent.                                             Motion carried.

     

 

 

NEW BUSINESS

            Motion: Richie      Second: Wiegand                               

2ȼ Building and Maintenance Resolution (2018-01)

Roll call vote: Richie, aye; Wiegand, aye; Hierman, aye; Bricker, aye; Funke, aye; Silkwood, aye. 6 ayes, no nays, 1 absent.                                             Motion carried.

 

            Motion: Richie       Second: Silkwood                                

Budget and Fund Transfers

Roll call vote: Richie, aye; Silkwood, aye; Wiegand, aye; Bricker,        aye; Funke, aye; Hierman, aye. 6 ayes, no nays, 1 absent.                                             Motion carried.

 

 

ADJOURNMENT             There being no further business, the meeting adjourned at 6:21 pm.