East Alton Public Library District

June, 2011

June 16, 2011



The public hearing was convened at 6:30PM by the Director, Richard Chartrand. Those in attendance were: Richard Chartrand, Sally Hierman, Larry Thatcher, Jerry Podesva and Charlotte Wiegand. No one from the public attended.


The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, E. Long, V. Long, J. Podesva and L. Thatcher. Also present was the Director, Richard Chartrand. 6 present, 1 absent. Quorum established.                                                                                                  


Motion: E. Long                      Second: Podesva                                              To approve the minutes of the May 19, 2011 board meeting.     Roll call vote: E. Long, aye; Podesva, aye; V. Long, aye; Wiegand, aye; Hierman, aye; Thatcher, aye.  6 ayes, no nays, 1 absent. Motion carried.                                         



  Motion: Podesva         Second: Wiegand

Approve wage and expenditures as presented for June, 2011.             Roll call vote: Podesva, aye; Wiegand, aye; Hierman, aye; E. Long, aye; Thatcher, aye; V. Long, aye. 6 ayes, no nays, 1 absent. Motion carried.                                          


1.      The annual review of the insurance policies has been completed. The building value was increased to $1.765 million from $1.4 million. Mine subsidence was dropped.

2.      We have received the first disbursement of the 2010 tax cycle.

3.      The fund and budget transfers will be distributed at the board meeting.

4.      A revised contract was signed with the Department of Central Management Services for the Local Government Health Plan. The new wording in sections of the contract was due to the legalization of Civil Unions.

5.      Signs, bookmarks, brochures were revised and developed by Darlene in preparation for the increase in fines and fees on July 1, 2011.

6.      I am requesting approval for attendance at the Library Management Institute held at Arcadia University (suburban Philadelphia) to be held on July 11-12, 2011. The District and SIU-E will split expenses.

7.        The June book club selection is “the Shack”. A novel about a man who meets God, appearing as a black woman in the shack where his daughter was brutally murdered.

8.      Youth Services: Family movie night in May featured “Justin Bieber: Never Say Never”. Story time themes in May were: Mother’s Day, ladybugs & bumblebees, school is out, and a salute to our flag. Coordinating crafts were featured at each story time. Kindergarten classes came weekly during May. Registration for summer reading program began May 23rd.  About 90 children have registered. The program starts June 14th. We have received Cardinal baseball tickets, Raging Rivers passes, Dairy Queen Coupons, and free ice staking passes to our local rink (thanks to Larry Thatcher). We are also participating in the Borders summer reading program.                                                                                                   


     Motion: Thatcher                     Second: Podesva                                    Approve Budget and Appropriation Ordinance 2011-02.                       Roll call vote: Thatcher, aye; Podesva, aye; Hierman, aye; Wiegand, aye; E. Long, aye; V. Long, aye. 6 ayes, no nays, 1 absent. Motion carried.    


  Motion: Thatcher                            Second: Hierman    Approve Budget Transfers as presented: $6.66 from Materials/Periodical to Materials/DVD; $24,112.93 from Building/Grounds to Insurance/Liability/Legal; $298.15 from Programming to Miscellaneous; $159.01 from Public Relations to Miscellaneous;$9.95 from Supplies to Miscellaneous; $2,925.56 from Computer Equipment to Wireless Grant; $896.22 from Building/Grounds to Unemployment.                                          Roll call vote: Thatcher, aye; Hierman, aye; Podesva, aye; E. Long, aye; V. Long, aye; Wiegand, aye. 6 ayes, no nays, 1 absent. Motion carried.

  Motion: Wiegand                            Second: E. Long                        ApproveFund Transfers as presented: $272.01 from Working Cash Fund to General Fund; $58,389.46 from Liability fund to General Fund.                                                                                                          Roll call vote: Wiegand, aye; E. Long, aye; Hierman, aye; V. Long, aye; Thatcher, aye; Podesva, aye. 6 ayes, no nays, 1 absent. Motion carried.

  Motion: Wiegand                       Second: Thatcher Approve Richard Chartrand attendance at Library Management Conference July 11-12, 2011 in Philadelphia.                                                                 Roll call vote: Wiegand, aye; Thatcher, aye; Hierman, aye; Podesva, aye; E. Long, aye; V. Long, aye. 6 ayes, no nays, 1 absent. Motion carried.


There being no further business, the meeting adjourned at 7:20pm.