East Alton Public Library District

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May, 2011

May 19, 2011

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

CALL TO ORDER

The regular meeting of the East Alton Public Library District board of Trustees was called to order at 7:00 p.m. by president Sally Hierman at the library. Those in attendance were C. Wiegand, E. Long, B. Werts, J. Podesva and L. Thatcher. Also present was the Director, Richard Chartrand. 6 present, none absent.                                                                                                     Motion: Wiegand                     Second: E. Long                     Change order of business to present new business items a) Appointment to fill trustee vacancy (unexpired 2-year term) and b) Election of trustee for the position of Treasurer after approval of April 21, 2011 minutes.                                                                                       Roll call vote: Wiegand, aye; E. Long, aye; Thatcher, aye; Werts, aye; Podesva, aye; Hierman, aye. 6 ayes, no nays, none absent. Motion carried.                                                                                     

MINUTES

Motion: Podesva                      Second: Wiegand                                              To approve the minutes of the April 21, 2011 board meeting.     Roll call vote: Podesva, aye; Wiegand, aye; E. Long, aye; Werts, aye; Hierman, aye; Thatcher, aye.  6 ayes, no nays, none absent. Motion carried.                                        

CORRESPONDENCE

 Letter from David Ader, attorney for the taxing body consortium. 

NEW BUSINESS

  Motion: Hierman         Second: Podesva                                            To appoint V. Long to fill the trustee vacancy (unexpired 2-year term).                                                                                             Roll call vote: Hierman, aye; Podesva, aye; E. Long, aye; Thatcher, Wiegand, aye; Werts, aye.  6 ayes, no nays, none absent.  Motion carried.

Motion: Hierman                    Second: Werts                                    Election of V. Long for the position of Treasurer.                              Roll call vote: Hierman, aye; Werts, aye; Thatcher, aye; Wiegand, aye; Podesva, aye; E. Long, aye; V. Long, aye. 7 ayes, no nays,     none absent. Motion carried.

FINANCE

The financial statement was discussed.

Motion: Werts                            Second: E. Long

To approve wage and expenditures as presented for May, 2011.                Roll call vote: Werts, aye; E. Long, aye; Hierman, aye; Thatcher, aye; Wiegand, aye; V. Long, aye; Podesva, aye. 7 ayes, no nays, none absent. Motion carried.                                                                                                     

DIRECTOR’S REPORT

1.      After being delayed in the mail, we have received the official election canvass; however, due to technicalities the County Clerk has declared the election of Van Long null and void. This snafu caused some necessary adjustments.

2.      The long overdue proposed fee increases are included in the board packet. This was a joint effort.

3.      The proposed budget ordinance is included in the board packet. It will not require a truth-in-taxation notice.

4.      After seeing no one on the ballot for Library Trustee, John Fry as expressed an interest in being on the library board. He is retired, former Air Force, a frequent library visitor and reads military history. Mr. Fry lives at 720 Ridgeway.

5.      All the notices and filings required from the last board meeting have been completed. Thank you, Paula.

6.      A drunk was removed by police from the library on May 2 at approximately 10:30 AM.

7.      The shifting and weeding of the non-fiction collection has been completed. Joe is doing revising in preparation for Dustin relabeling the stacks.

8.      David Ader, attorney for the taxing body consortium, has sent a letter stating he has no information. This non-information is in the correspondence file.

9.      The minutes of the trustee discussion are included in the board minutes. Please read them carefully, so my mistakes can be corrected.

10.  The staff job explanations are completed and will be distributed at the board meeting.

11.  The CD collection has been weeded, shifted and in the process of being relabeled.

12.  Dustin is completing the process of migrating all computers to Windows 7. I have authorized the purchase of SpyAgent. This is Dustin’s explanation: SpyAgent logs keystrokes typed, windows used, applications executed, all websites visited, internet connections established, internet traffic data, chat conversations, clipboard contents, documents viewed, pages printed, file usage, files transferred, and captures screenshots every time the user clicks the mouse or after 30 seconds has passed. SpyAgent also allows remote viewing of the desktop as well as remote control of the computer. It also allows restarting, shutting down, or locking the system from the user. SpyAnywhere works in cooperation with SpyAgent to allow access to the computer remotely anywhere in the world there is an internet connection.

13.  Youth Services:”Yogi Bear” was show at Family Movie Night. Sixteen were in attendance. Story time themes were: April shower, ducks and chicks, Easter happenings, and dinosaur statues. The April SWAYS meeting was held in Columbia, IL. I am finalizing the craft portion of the summer program. I attended Roxana High School’s “Parent & Community Learning Institute” on April 12th.  I also attended “Family Literacy Night” at Eastwood Elementary School. Summer reading program flyers have been distributed to local schools. I have contacted several area business for free coupons for the summer reading program.     

NEW BUSINESS

  Motion: E. Long                            Second: Werts                                    Approve fine and fee increases as presented.                                         Roll call vote: E. Long, aye; Werts, aye; Hierman, aye; Thatcher, aye; V. Long, aye; Podesva, aye; V. Long, aye. 7 ayes, no nays, none absent. Motion carried.

  Motion: Thatcher                          Second: V. Long              Secretary’s Audit committee members: Wiegand and Werts.   Roll call vote: Thatcher, aye; V. Long, aye; Hierman, aye; Wiegand, aye; Podesva, aye; E. Long, aye; Werts, aye. 7 ayes, no nays, none absent. Motion carried.

  Motion: Werts                                Second: Podesva                      Declare condition of roofs on the original building a Life, Health & Safety Issue.                                                                                            Roll call vote: Werts, aye; Podesva, aye; Hierman, aye; Thatcher, aye; Wiegand, aye; E. Long, aye; V. Long, aye. 7ayes, no nays, none absent. Motion carried.                                                                                                                                                        

ADJOURNMENT

There being no further business, the meeting adjourned at 7:38pm.