East Alton Public Library District

May, 2015

May 21, 2015



The regular meeting of the East Alton Public Library District board of Trustees was called to order at 6:03 p.m. by President Sally Hierman at the library. Those in attendance were C. Wiegand, B. Werts, J. Richie and J. Bricker. J. Podesva and M. Funke were not present. Also present was the Director, Richard Chartrand, and Mayor Joe Silkwood. 5 present, 2 absent. Quorum established.

M. Funke entered metering at 6:05 PM.




            Motion: Wiegand       Second: Werts                            Approve the minutes of the April 16, 2015 board meeting.          Roll call vote: Wiegand, aye; Werts, aye; Funke, aye; Hierman, aye; Bricker, aye; Richie, aye. 6 ayes, no nays, 1 absent. Motion carried.


1) Mayor Joe Silkwood addressed board to say “thank you.”

2) Thank you letter for baby shower gift from Rasmussen’s

3) Helen McKenzie Memorials


            Motion: Wiegand            Second: Werts                              Approve wages and expenditures as presented for May 2015.                                                                                          Roll call vote: Wiegand, aye; Werts, aye; Hierman, aye; Funke, aye; Bricker, aye; Richie, aye. 6 ayes, no nays, 1 absent. Motion carried. 


1.      Income tax service ended on April 7th. Over 300 people were served.       

2.      The job descriptions will be distributed at the board meeting.

3.      The book club selection for April is “House Rules” by Jodi Picoult. The story of a mother trying to clear her Autistic son of a murder charge.

4.      Revised board and staff member contact lists will be distributed at the board meeting.

5.      April is the biennial board reorganization meeting. It will be a long meeting with much new business.

6.      We have been doing the library version of “Spring Cleaning,” mostly shifting books. The Large Print area was expanded by fifteen shelves. Andy will be installing six new shelves in the Juvenile Graphic Novel section and the shifting has been completed in the Adult Fiction, next is the relabeling.

7.      Assessed valuation for 2014 was $113,893,431 while for 2013 it was $116,218,752 with a decrease of $2,325,321.

8.      This summer, Tanna will be studying at Laval University in Quebec City.

9.      I have the official EEOC complaint. I have informed the EEOC that we will neither be going into mediation nor acquiescing but will challenge the complaint as specious.

10.  A reminder that the Statement of Economic Interest is to be filed online this year. Please provide the library with a copy. We will need it for the audit.

11.  Long-time patron, Mary Helen McKenzie, recently passed away. Her family is asking for memorials to be made to the library.

12.  Our thoughts and prayers are with the Hierman family upon the death of Declan. A donation was made in his honor to Muscular Distrophy.

13.  A replacement tax check in the amount of $23,506.46 was received.

14.  The per capita grant checks are being disbursed. Our amount will be approximately $15,000. All other state grants have been suspended.


MAY 2015

Family movie night for April had 11 in attendance.  The new release “Penguins of Madagascar” was shown. A hilarious new adventure for the penguins.  No family movie night next month due to setting up for SRC.  Family movie matinees will start in June.

Story time themes were April fool’s day, Easter, kite flying, bumblebees, ladybugs, flowers and their seeds.  Coordinating crafts and activities were silly dress up day, Easter egg hunt and party in the library, decorating plastic eggs, decorating cardstock kites with actual tails, ladybug foam craft, and planting individual spring flower seeds.  Each child received a paper cup to decorate and plant their seeds.

My SWAYS meeting was held in Columbia at the public library.  A sharing of family programming was also part of our meeting.  Some ideas shared were Star Wars programs, Harry Potter programs, Disney princess programs, stories with Santa, and family read night programs.  Next month the meeting will be at Lebanon PL. 

The Lego Club had 4 in attendance.  Added some new legos to the collection. No one used the puzzles provided yet.  I now have a wide range of puzzles.  I may try to have a family puzzle event during SRC as well as a lego building event.  It might be a positive way to increase these events during the school year.

I attended the annual Family Read Night at Eastwood Elementary.  As always this is such a fun event.  I handed out over 300 free books to the attending students.  These books are accumulated throughout the year provided either by donations or discarded books from our children’s collection.  I am happy that the teachers invite me to attend.  It gives me an opportunity to advertise our library and our children’s programming, and to introduce our summer reading program.

Next month the Kindergarten classes will be coming for story times.  The four classes will be coming twice a week for three weeks.


Plastic Easter eggs (about 35-70)

Dowel rods (about ½ inch diameter-12 in. length/wooden)

Plastic spoons 

Large jingling bells

Please let me know if you can help.  I haven’t heard from anyone on these items yet.  Thanks for your support!  Just give me a call or drop an email to me. Thanks!  Submitted by Maury Reynolds




            Motion: Wiegand            Second: Funke                              Approve Ordinance 2015-02 Determination of Prevailing Wage


Roll call vote: Wiegand, aye; Funke, aye; Hierman, aye; Werts, aye; Bricker, aye; Richie, aye. 6 ayes, no nays, 1 absent. Motion carried. 

            Motion: Werts            Second: Funke                                 

Set time and date of budget hearing for July 16, 2015 at 5:30 PM.                                                                                          Roll call vote: Werts, aye; Funke, aye; Bricker, aye; Richie, aye; Wiegand, aye; Hierman, aye. 6 ayes, no nays, 1 absent. Motion carried. 

ADJOURNMENT   There being no further business, the meeting adjourned at 6:38 pm.