East Alton Public Library District

May 2019

                 May 16, 2019

EAST ALTON PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES

 

CALL TO ORDER

The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 5:45 p.m. by Margaret Funke at the library. Those in attendance were C. Wiegand, J. Richie, J. Bricker, S. Hierman and L. Silkwood.

Also present was the Director, Richard Chartrand.

6 present, 1 absent. Quorum established.

 

                              

 

PUBLIC COMMENTS

                  None   

 

             

 

     

APPROVAL OF MINUTES

            Motion: Wiegand    Second: Silkwood                         Approve the minutes of the April 18, 2019 board meeting.         

Roll call vote: Wiegand, aye; Silkwood, aye; Richie, aye; Bricker, aye; Hierman, aye; Funke, aye. 6 ayes, no nays, 1 absent.                                                                                         Motion carried.

 

 

 

CORRESPONDENCE

·         Abstract of Votes from the April 2, 2019 Consolidated Election with Certificate of Election Pages (5 Pages Total)

·         Tax Computation Report - Tax Year 2018

 

 

 

FINANCE

 

 

            Motion: Silkwood     Second: Hierman                            Approve wages and expenditures for April 2019.                                                                                                 Roll call vote: Silkwood, aye; Hierman, aye; Richie, aye; Bricker, aye; Wiegand, aye; Funke, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

 

 

 

 

DIRECTOR’S REPORT

DIRECTOR’S REPORT
May 2019

1.     The Book Club selection for May is: Jodi Picoult’s, “A Spark of Light”. An unforgettable story of a hostage crisis inside a women’s reproductive health services clinic.

2.     The May book order was completed on April 24, 2019.

3.     I successfully completed both the on-line training modules for the Freedom of Information Act and the Open Meetings Act.

4.     The certificates for the Board Member Oath of Office were filed with the County Clerk’s Office and the Illinois State Library.

5.     The Tax Computation Report was sent from the County Clerk’s Office. The assessed valuation is $106,829.437. The projected tax rate is $0.3113. The levy request was $330,500 with the proposed extension $329,447.05. I certified the document and returned it to the Clerk’s Office.

6.     On the Agenda as “New Business” is setting the time and date of the budget hearing (July 18, 2019 at 5:15PM)

7.     The sidewalk and north side of the building were power washed by Jim Pritchard. He received a donation letter and complimentary copies. We are very grateful, especially to Andy who arranged this.

8.     In the board packet is the draft of the 2019/2020 Appropriation Ordinance. It includes a $.50 per hour staff raise. This will comply with the increase in the minimum wage.

9.     Andy has been mulching and lava rocking the beds. They are much improved.

10. Our 20+ year old dishwasher has died. Andy and Darlene are in the process of replacing it.

11. Natalie and Darlene attended Polaris training on Notices. Natalie will be attending more classes.

12. Natalie is beginning to clean out the non-fiction section. Large Print was the last section weeded.

13. We were awarded $1,242.00 in E-Rate telecommunications discounts. We are eligible for a 90% discount. This is based on the Free or Reduced Lunch Rate for the East Alton Elementary District.

14. Volunteer hours for me were 37.5, I was busy.

15. The annual non-resident fee survey was completed and sent to the library system.

16.  A replacement tax check in the amount of $24,282.95 was disbursed on May 10, 2019.

17. On May 14th Darlene transferred $1,000.00 to the General Fund and Building Fund from the General Fund checking account. This action keeps the two accounts active. Thank-you to Judy for calling me.

18. Pekin Insurance will be at the library on Tuesday May 28th at 10AM for a site survey.

19. Bank account type, routing number, bank name and other items were verified with the county treasurer in preparation for tax disbursements.

20. We are no longer required to enact the Prevailing Wage Ordinance. We are now required to notify the State Library as well as the County Clerk’s Office of any board vacancies.

YOUTH SERVICES REPORT

May 2019

The themes for April story times were princesses, superheroes, butterflies, Easter, and Earth Day.  Crafts were princess tiaras, superhero masks, jeweled butterfly ornaments, decorated Easter eggs, and Earth Day posters. 

The inside Easter egg hunt was spectacular and lots of fun.  We decorated plastic Easter eggs and enjoyed Easter egg shaped cookies decorated with lots of jelly beans.  There were 22 children for the egg hunt.  They enjoyed finding the eggs and playing several games.  I also had two special drawings for Easter baskets.  Thank you to all who donated Easter candy.  It is much appreciated.

My family movie shown was an Easter movie “Hop.”  About a dozen kids and parents attended.  There were special Easter treats, cookies, and candies.

SWAYS was held at the Edwardsville Public Library. We reviewed and discussed Steam and Stem programs and activities.    I’m trying to evaluate some simple science experiments and crafts for the future.  Round table discussion on summer reading ideas.  Submitted by Maury Reynolds

 

DISCUSSION

        None

 

 

 

OLD BUSINESS

        None

 

 

 

NEW BUSINESS

            Motion: Hierman         Second: Richie                                       Set Time and Date of Budget Hearing for July 18, 2019 at 5:15PM.                                                                                          Roll call vote: Hierman aye; Richie, aye; Funke, aye; Bricker, aye; Silkwood, aye; Wiegand, aye. 6 ayes, no nays, 1 absent.                                     Motion carried.

 

 

   ADJOURNMENT                    There being no further business, the meeting adjourned at 6:15 pm.