East Alton Public Library District

November 2017

November 16, 2017



The regular meeting of the East Alton Public Library District board of Trustees was called to order at 5:45 p.m. by Loretta Silkwood at the library. Those in attendance were C. Wiegand, L. Silkwood, J. Bricker, A. Harris, and J. Ritchie. Also present was the Director, Richard Chartrand.

5 present, 2 absent. Quorum established.











            Motion: Wiegand        Second: Harris                           Approve the minutes of the October 19, 2017 board meeting.              Roll call vote: Wiegand, aye; Harris, aye; Bricker, aye; Silkwood, aye; Richie, aye. 5 ayes, no nays, 2 absent.                                                    Motion carried.






·         Division of Child Support Services paperwork for a previous employee

·         Madison County Board of Review (3 pages)

·         11/02/2017 Incident Report






            Motion: Wiegand        Second: Harris                              Approve wages and expenditures as presented for November 2017.                                                                                          Roll call vote: Wiegand, aye; Harris, aye; Richie, aye; Bricker, aye; Silkwood, aye. 5 ayes, no nays, 2 absent.                                                    Motion carried.


1.       Volunteer hours for October

·         Will – 63 hours

·         Rich – 48 hours

2.       I completed the annual Interlibrary loan and reciprocal borrowing survey for the State Library.

                                Three fun facts:

a.       We received 8,153 items from other libraries

b.       We lent 23,439 items to other libraries

c.       Patrons from other libraries came here and checked out 5,007 items.

3.       The accounting proposal was signed on October 25. We will switch as of January 1, 2018.

4.       Documentation was provided to the IL Department of Healthcare and Family Services Division of Child Support Services for a previous employee.

5.       The November Book Club selection is: Barbara Kingsolver’s, The Bean Trees. A heartwarming story of a Kentucky woman who finds life and redemption at the “Jesus Is Lord” used tire shop in Tucson, Arizona.

6.       Items under “New Business”:

a)       Rehiring of David Kosmen. David has returned to the area and is taking the open shelver position.

b)      Drew is being promoted to the tech position. He is doing well with his new duties.

7.       On November 2, 2017 the police were called to remove a disorderly patron.

8.       I will go back to being paid for 65 hours for November and December. Starting in January it will be 50 hours paid per month.



November 2017

Our October themes were apple harvest, who is hooting, fire prevention, and pumpkins. Coordinating crafts were bushel of thanks apple crafts; fire safety hats, handouts, and coloring books; owl tissue hanging crafts; yarn ball pumpkins, and Charlie Brown Halloween sticker scenes.  Small turnout for our firefighters visiting the library for fire prevention week.  I talked to families that missed and was told that they had forgotten the event.  With various forms of advertising for these events, I was surprised by their responses. I will call to remind them in the near future for special events. A fire truck was on display outside for the children to observe the working of their truck.  Each child was able to sit in the cab, and they enjoyed watching the firefighters’ demonstrations…and hear their extremely loud siren!  I presented each child with a firefighter hat and tattoos.  The firefighters presented them with special coloring books. 

Family movie night for October was a special Halloween double feature— “Spookley the Square Pumpkin” and “It’s the Great Pumpkin Charlie Brown.”  It was well attended with 18 children and parents.  Special Halloween cookies, snacks, treats and punch were served.

A special Halloween party was held for the after-school story time children.  They wore their costumes, played various pantomime games, completed a craft project, listed to stories, and consumed special snacks.  I gave each child a “Peanuts/Charlie Brown” treat box filled with the Peanuts gang mini-toys and treats.  On Oct. 30th I held “trick or treating” in the library.  This was so much fun.  I had over 50 treaters come in wearing all kinds of fun costumes.  This was a good night since our Halloween parade was the same night.

The SWAYS meeting for October was at the Mascoutah Public Library.  Phil Lenzini an attorney based in Peoria was our guest speaker.  He represents more than 200 public libraries throughout the state of Illinois.  He addressed several issues, some were: (1) the library confidentiality act pertaining to adults and children.  What a patron has to reveal to get a library card and confidentiality for children that are protected from their guardians/parents accessing child’s checkout usages (2) court orders which are only search or arrest warrants signed by a judge.  He advised that subpoenas and requests for info are not court orders. (3) pornography and libraries: If a patron challenged a library due to pornographic viewing on the computers, libraries will lose.  Suggests that the term “inappropriate materials” is better language than “sexually explicit” or “pornographic” if listed in a policy manual. In general patrons should sign a computer usage agreement prior to using library computers. (4) service animals (5) security cameras (6) Facebook photographs in which he did not like even if parents submitted them or even if parents/guardians signed a release form. More topics were discussed.  Next SWAYS meeting will be at in Collinsville.

Submitted by Maury Reynolds.









          Motion: Harris        Second: Silkwood                                                Promote Andrew Verdun to the position of Clerk III at $9.57 per hr.                                   Roll call vote: Harris, aye; Silkwood, aye; Bricker, aye; Wiegand,       aye; Richie, aye. 5 ayes, no nays, 2 absent.                                                            Motion carried.


          Motion: Wiegand       Second: Richie                                                Rehire David Kosmen to his previous position at $9.46 per hour.                                   Roll call vote: Wiegand, aye; Richie, aye; Bricker, aye; Harris, aye; Silkwood, aye. 5 ayes, no nays, 2 absent.                                                            Motion carried.


ADJOURNMENT             There being no further business, the meeting adjourned at 6:18 pm.